Legal Contract Administrator

Jacuzzi Group•Chino, CA

7d•$80,000

About The Position

Jacuzzi Group is a leading global manufacturer, specializing in hot tubs, swim spas, baths, showers, saunas, and pool equipment. With a diverse portfolio of well-known brands and over 65 years of experience, we are dedicated to providing innovative wellness products to consumers worldwide. We’re currently seeking a highly skilled and experienced Legal Contract Administrator to join our team! The Legal Contract Administrator is tasked with overseeing, reviewing, and managing construction sub-contracts to ensure that projects are executed in accordance with contractual obligations, budgets, timelines, and regulatory standards across all locations of Jacuzzi Inc., Jacuzzi Bath Remodel, and JBRx . This position provides essential support to the Bath Operations team by supervising contract documentation, change management, and compliance throughout the project lifecycle. Additionally, the role will assist the Legal department with various functions, including but not limited to; managing legal operations and compliance activities and managing real estate and insurance operations. The ideal candidate should possess a background in construction and demonstrate substantial expertise in legal operations, as both attributes are essential for success in this role.

Requirements

3–5 years of experience in contract administration, procurement, or Construction Contract Administration (subcontract management). (experience supporting warehouse, facilities, logistics, or operational services strongly preferred)
Working knowledge of contract terms, commercial language, and service agreements
Knowledge of lien laws, bonding, and insurance requirements
Strong organizational skills with the ability to manage multiple contracts and priorities simultaneously
Strong written and verbal communication skills with the ability to work effectively across functions
Ability to operate in a fast-paced, execution-focused environment
Other duties as assigned

Nice To Haves

Experience working with Legal, Finance, and Operations in a manufacturing or Construction environment
Familiarity with vendor performance management, SLAs, and KPI tracking
Experience supporting audits, compliance reviews, or risk assessments
Proficiency with ERP systems, CRM (Salesforce), contract repositories, or procurement tools

Responsibilities

Contract Lifecycle Management Manage the full contract lifecycle from requirements definition through execution, administration, renewal, and closeout.
Prepare, review, and administer construction subcontracts, purchase orders, and change orders
Ensure compliance with contract terms, drawings, specifications, and applicable building codes and regulations
Coordinate contract needs with internal stakeholders including Operations, Distribution, Production, Supply Chain, Finance, and Legal.
Maintain accurate contract documentation, version control, and approval records in accordance with company policies.
Legal Review and Governance Coordinate contract reviews with Legal and ensure alignment with company standards, risk tolerance, and compliance requirements.
Track contract milestones, payment schedules, insurance certificates, bonds, lien releases and warranties
Maintain accurate and complete contract files, logs, and correspondence records
Assist with claims management, dispute resolution, and contract closeout activities
Route contracts through required approval workflows and ensure timely execution.
Support enforcement of contract terms, including remedies for non-performance or non-compliance.
Overflow work for Legal Department, including but not limited to, managing legal operations and compliance activities and supporting the Legal Department’s real estate and insurance functions
Vendor Onboarding Support vendor onboarding including site access, compliance documentation, insurance, and safety requirements.
Support progress billing, lien waivers, and final payment documentation
Identify, escalate, and drive resolution of service failures, quality issues, and contractual non-compliance.
Monitor subcontractor compliance with contractual obligations, safety requirements, and insurance coverage
Financial Controls and Invoice Validation Partner with Finance to validate invoices against contract terms, pricing schedules, and approved scopes of work.
Support resolution of invoice discrepancies, overcharges, or scope deviations.
Assist in ensuring spend visibility and adherence to approved budgets.
Continuous Improvement and Risk Management Identify and drive continuous improvement initiatives, including cost reduction, service level improvement, risk mitigation, and contract standardization.
Research and evaluate alternative suppliers to improve resilience, cost competitiveness, and service performance.
Track vendor risk exposure and proactively recommend mitigation actions.
Prepare reports related to contract status, risks, and compliance