Legal Clerk I - Civil Motions Program - Office of Judicial Records, Civil Division

Philadelphia International Airport • Philadelphia, PA

39d • Onsite

About The Position

An employee in this position is considered a valuable member of a team and provides support to Civil Division Court staff. Duties are performed following well-established procedures, including processing legal documents, with or without close supervision. Work is performed under the immediate supervision of the office manager and assistant manager. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Requirements

• General knowledge of court system purpose and record keeping processes.
• Ability to write legibly.
• Ability to provide information clearly and concisely, both orally and in writing.
• Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
• Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
• Ability to learn and comply with applicable rules, regulations, and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
• Ability to establish and maintain effective working relationships with coworkers and the general public.
• High school diploma or equivalent and one to two years of progressively responsible clerical experience processing legal instruments and documents.
• Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute for those listed.
• Successful completion of a criminal background investigation.
• Ability to perform the essential functions of a position in this class.
• Must work on site (not remote).

Responsibilities

• Searches names, cases, and judgment indexes to serve the court users with information.
• Instructs court users on proper procedural steps to file documents that comply with the rules of civil procedure.
• Resolves and responds to inquiries via telephone, email, and in-person from the judiciary and court users concerning court documents or actions, especially docketing, scheduling, and assignments for the Civil Motions Program.
• Examine legal documents (motions/petitions and all related filings, such as, answers/responses/replies) to determine that the documents comply with the rules, processes, and procedures for filing.
• Returns incorrect legal documents to the e-filing users for appropriate action if necessary.
• Responsible for processing rules and orders for emergency filings.
• Responsible for explaining the emergency motion process to the filing party via telephone, email, or in-person.
• Processes court orders issued by the judiciary to ensure the proper statuses of cases and motions/petitions, as well as scheduling hearings.
• Assigned to courtrooms to assist the judiciary and other court personnel with cases, orders, and/or hearing dates.
• Assigns motions/petitions to the judiciary.
• Answers the telephone daily.
• Provides general information pertaining to assigned function.
• Replenishes computer printer, copier, or fax machine paper supplies.
• Performs other duties as assigned.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Support Activities for Transportation
• Education Level: High school or GED