Legal Billing & Collections Specialist

Meyers Nave • Oakland, CA

124d • $35 - $40

About The Position

The Legal Billing and Collections Specialist will have overall responsibility of performing full-cycle billing and collections functions and will be expected to provide outstanding service to their assigned attorneys, clients and others in the firm. The position is designed for a proactive problem-solver with a self-starter mentality; skilled at navigating ambiguity and independently driving projects to completion. Our team members are committed to quality, customer service, teamwork and have the ability to perform in a fast-paced environment.

Requirements

• Minimum of 3 years’ work experience as a Legal Billing Specialist using billing software
• Must have strong technology skills including MS Office Suite (Excel) and an ability to leverage technology to enhance processes
• Ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role
• Desire to maintain and update skills as required by the position
• Capability to organize and prioritize numerous tasks and complete them under time constraints and within budget
• Prior collections experience a plus
• Strong written and verbal skills
• Interpersonal skills necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact

Responsibilities

• Generate monthly pre-bills and verify correct billing rates before distribution to Billing Attorneys
• Edit and finalize client invoices
• Prepare write-off request forms for approval (if necessary)
• Pull and copy expense backup to accompany invoices
• Mail/scan/e-bill final invoices to clients
• Process revised invoices upon request of attorney and/or client
• Review client contracts for billing guidelines and set up spreadsheet in Excel
• Update client budgets in billing system
• Make changes or corrections to time entries requested by the timekeeper in the billing system
• Calculate and prepare rate increases annually for assigned clients
• Timely respond to questions and inquiries from internal and external clients
• Prepare daily deposit and post cash receipts which includes scanning checks and backup documents for online filing
• Assist team members with their client billing lists
• Manage and prioritize multiple projects simultaneously
• Work cordially, cooperatively, and productively with department and firm employees
• Ability to work under pressure and deadlines and produce a quality product
• File client-matter documentation electronically and in iManage
• Collaborate with Billing Attorneys on collections, with ability to interact with clients regarding same
• Monitor and track accounts receivables to ensure collection goals are met
• Other functions as assigned
• Work overtime as needed

Benefits

• Full-time, non-exempt position
• Pay range of $35.00 to $40.00 per hour, paid semi-monthly, depending on experience
• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees