Legal Assistant

Parker McCay PA•Mount Laurel, NJ

About The Position

Position Summary: Supports the delivery of quality legal services to clients by providing effective administrative assistance to attorneys while also working collaboratively and cooperatively with others in a team-oriented environment. This position supports an attorney(s) as a primary assignment and provides back-up assistance to others, as needed. General legal support for attorney(s) including but not limited to: Ongoing review of email and attorney email (depends on attorney) Manage delivered mail Copy/Scan/Electronically File/Mail/Courier Documentation creation and support within document/case management system Assist attorney in registering for and tracking CLE compliance requirements Enter attorney time, expenses, check request, billing Schedule networking events and other social events within budget Provide support to other attorneys and assistant as needed and as time permits Principal Activities: Client Liaison – phone and email communication between attorney and client Follow up with co-defendants and adversaries for documents, meetings, discovery requests, and other information that has been requested Proactively anticipate and prepare for the upcoming cases and deadlines of the assigned attorneys and manage calendar/scheduling Create diary/log of activities happening in the case Document creation including: Transcribing documents (Depends on attorney), preparing letters, exhibits, motions, interrogatories, expert packages, etc. E-filing with courts Assist Attorney in preparing presentations (Depends on attorney)

Requirements

Ability to adapt to new technology
Ability to assess and prioritize job responsibilities
Ability to work in a high-volume, fast paced environment
Excellent organizational skills and attention to detail
Problem-solving and critical thinking
Good phone etiquette
Knowledge of legal field and terms, knowledge of State and Federal courts, Rules and Procedures
Ability to work in a collaborative and pleasant manner with others
Work Overtime as required
Good attendance and punctuality
High School diploma, college a plus
5+ Years of legal administrative experience
Excellent written and verbal communication skills
Knowledge of software management system for handling legal files
Tech savvy knowledge of internet, operating systems, mobile devices, etc.
Proficient use of PC with thorough knowledge of Microsoft Outlook, Word, Excel and PowerPoint (Advance-level of use on Outlook and Word)
Knowledge of time and billing systems
Understanding of office equipment such as copiers and scanners

Nice To Haves

Paralegal Certificate helpful but not required

Responsibilities

Ongoing review of email and attorney email (depends on attorney)
Manage delivered mail
Copy/Scan/Electronically File/Mail/Courier
Documentation creation and support within document/case management system
Assist attorney in registering for and tracking CLE compliance requirements
Enter attorney time, expenses, check request, billing
Schedule networking events and other social events within budget
Provide support to other attorneys and assistant as needed and as time permits
Client Liaison – phone and email communication between attorney and client
Follow up with co-defendants and adversaries for documents, meetings, discovery requests, and other information that has been requested
Proactively anticipate and prepare for the upcoming cases and deadlines of the assigned attorneys and manage calendar/scheduling
Create diary/log of activities happening in the case
Document creation including: Transcribing documents (Depends on attorney), preparing letters, exhibits, motions, interrogatories, expert packages, etc.
E-filing with courts
Assist Attorney in preparing presentations (Depends on attorney)