Legal Assistant

TX-HHSC-DSHS-DFPS•Austin, TX

9d•Hybrid

About The Position

This position performs highly complex legal assistant work in the Enforcement Department. The Enforcement Department is one of eight departments in the Legal Services Division of the HHS Office of Chief Counsel. The Enforcement Department provides legal support related to HHS sanctions against facilities, programs, and services. The Legal Assistant IV performs highly advanced (senior-level) legal support for managers and attorneys in the Enforcement Department. The position works under minimal supervision with extensive latitude for the use of initiative and independent judgment. This position involves complex administrative operations and providing technical assistance to staff, managers and Director. Additionally, this position will assist with the development, management, and quality assurance of complex case databases; assist support staff in all phases of the litigation process including docketing of cases, filing of pleadings and motions, compilation of evidence, and preparation of discovery responses and general correspondence. The Legal Assistant IV will also coordinate legal activities including large scale projects, business initiatives, conduct data analysis and research, manage reporting systems, draft legal documents; and assist the attorneys with their case management. This position requires extensive knowledge of the Administrative Procedures Act, Texas Administrative Code and confidentiality rules to compile and prepare evidentiary documents for legal proceedings.

Requirements

(1) Extensive knowledge and experience with case management systems and data management platforms including Salesforce and E-File; proficiency in extracting, organizing, and analyzing data from multiple sources; ability to identify data quality issues and implement corrective actions.
(2) Advanced experience with data management, reporting, and quality assurance. Expertise in developing and maintaining data validation protocols; experience with statistical analysis and report generation; proficiency in identifying trends and anomalies in case data; ability to create automated reports and dashboards for stakeholder review.
(3) Extensive experience with organizing and maintaining complex file and record systems, including managing multiple tasks, meeting deadlines, planning and prioritizing work; ability to implement and enforce data organization standards across multiple users and systems.
(4) Knowledge of accepted business and legal practices and procedures including data governance and information management standards.
(5) Extensive knowledge and experience with managing large scale projects including projects involving data consolidation, system implementation, and quality assurance initiatives.
(6) Advanced expertise in compiling case data and generating reports including proficiency in creating statistical summaries, trend analyses, and performance metrics; ability to present data findings in clear, actionable formats for management and stakeholders.
(7) Extensive experience with developing presentations particularly data-driven presentations and visual representations of information and metrics.
(8) Proficient use of computers and software applications including Microsoft Word, Adobe Pro, Excel, Access, PowerPoint, SharePoint or other similar applications/software. Advanced proficiency in Excel for data analysis, pivot tables, and data visualization; experience with database management tools and reporting software.
(9) Knowledge of legal terminology, state laws, rules, and regulations including Administrative Procedures Act (APA), Texas Administrative Code.
(10) Knowledge of research methods and techniques including data research methodologies and investigative approaches.
(11) Skill in working with the public
(12) Skill in effective verbal and written communication
(13) Skill in attention to detail and proofreading, particularly in reviewing data accuracy and document quality.
(14) Ability to conduct complex research; to draft, prepare, and interpret legal documents; to evaluate and relate findings to cases in question; to conduct investigations; and communicate effectively.
(16) Ability to establish and maintain effective working relationships
(17) Ability to work under minimal supervision and oversee the work of others, including training staff on data management and quality assurance procedures.
(18) Ability to work independently and effectively as a team member to accomplish agency goals.
(19) Skill in using office equipment including copiers, facsimile, collating, binding, etc. for the compilation of exhibits/evidence.
(20) Ability to compile statistics, gather data and present data in various forms for the benefit of program clients, stakeholders and management. Advanced ability to analyze datasets, identify patterns, and communicate findings through reports, visualizations, and presentations.
(21) Ability to use independent judgment including making decisions regarding data quality, process improvements, and quality assurance protocols.
At least 5 years experience in legal assistant work.

Nice To Haves

Paralegal certificate preferred but can be substituted with at least 5 years work as a paralegal.
Graduation from an accredited four-year college or university with major coursework in law or a related field is generally preferred but not required. Experience and education may be substituted for one another.

Responsibilities

Manages and maintains case management system and reporting infrastructure.
Maintains, organizes, and assigns new contested cases to attorneys handling enforcement cases
Assists in preparation for legal proceedings and document management
Coordinates discovery and communications

Benefits

Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

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