Legal Assistant

Barrasso Usdin Kupperman Freeman & Sarver•New Orleans, LA

About The Position

Barrasso Usdin Kupperman Freeman & Sarver, L.L.C. is a litigation law firm based in New Orleans, Louisiana. We are hiring for a litigation assistant to join our team. Principal duties and responsibilities: Provide comprehensive legal and administrative support to attorneys and paralegals. Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents. File documents in State and Federal courts (electronic and traditional). Assist with trial preparation, including exhibit binders, witness files, and related materials. Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system. Manage attorney calendars, including recording and tracking case deadlines, hearings, depositions, mediations, meetings, and conference room reservations. Arrange attorney travel and prepare itineraries. Process attorney expense reports and check requests. Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax/scan requests for assigned attorneys. Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff. Enter and revise attorney time entries in accordance with firm guidelines. Assist with workload balancing across the office, including providing interim coverage for other legal assistants during absences.

Requirements

Seasoned professional with a minimum of 3+ years legal secretarial experience, preferably in defense litigation
Typing speed of 70+ wpm and excellent accuracy, grammar, spelling, and proofreading skills
Thorough knowledge of legal formats
Substantial experience with electronic and non-electronic filings in State & Federal Courts
Ability to work well with others, and communicate effectively with attorneys & staff
Strong organizational skills and attention to detail a must
Knowledge of Microsoft Office applications (particularly Word and Outlook)
Knowledge and/or familiarity with a document management system (Filesite/iManage)
Knowledge and/or familiarity with Adobe Acrobat for handling PDF files
Familiarity with digital dictation
Schedule: Monday - Friday, 9:00 a.m. - 5:15 p.m., 1-hour lunch
Occasional overtime
Must be able to remain in a stationary position for extended periods of time while operating a computer.
Must be able to have repetitive wrist/hand/finger movement to work on a computer or other related office equipment.
Must be able to move around the office to access files, packages, office machinery, etc.
Occasionally must be able to move files or equipment weighing 10-15 pounds.

Responsibilities

Provide comprehensive legal and administrative support to attorneys and paralegals.
Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
File documents in State and Federal courts (electronic and traditional).
Assist with trial preparation, including exhibit binders, witness files, and related materials.
Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system.
Manage attorney calendars, including recording and tracking case deadlines, hearings, depositions, mediations, meetings, and conference room reservations.
Arrange attorney travel and prepare itineraries.
Process attorney expense reports and check requests.
Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax/scan requests for assigned attorneys.
Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff.
Enter and revise attorney time entries in accordance with firm guidelines.
Assist with workload balancing across the office, including providing interim coverage for other legal assistants during absences.