Legal Assistant

Foley & Lardner LLP•Nashville, TN

21h

About The Position

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. Foley's Nashville office is growing and we are hiring an Assistant to provide executive legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant performs assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software. This person must have the ability to follow up and follow through with tasks in a timely and efficient manner.

Requirements

High School Diploma or equivalent required
Minimum of three (3) years of legal assistant experience required
Proficiency with Microsoft Office required

Responsibilities

Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling
Interact with persons at all levels in the firm, industry and community; heavy client contact
Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Interact with clients frequently by responding to their questions and obtaining information as required
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
Provide document production services, including styling and formatting of documents
Proofread all documents and check for appropriate formatting, spelling and grammatical errors
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Receive and redirect attorney requests and needs as appropriate to expedite solutions
Manage incoming and outgoing mail and e-mail
Submit conflicts check(s) through OPEN
Enter new client matter information in OPEN and prepare engagement letters
Prepare expense reports and disbursements forms