Legal Assistant

AVA Law Group PLLC • Billings, MT

22h

About The Position

POSITION SUMMARY:
The Legal Administrative Assistant I provides foundational administrative support to attorneys and legal staff in a law office environment. This position assists with routine office tasks, document handling, and scheduling under direct supervision. Accuracy, professionalism, and a willingness to learn are essential.

Requirements

• Must be at least 18 years of age.
• High school diploma or equivalent required.
• 0-2 years of administrative or legal office experience.
• Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
• Must be able to read, comprehend, and follow written and verbal instructions.
• Valid driver’s license.
• Must have reliable transportation that is insured in accordance with state law, and be able to travel to courts, post offices, or other legal offices as needed.
• Demonstrates strong customer service, interpersonal, and verbal communication skills to effectively engage diverse clients, attorneys, court staff, and vendors.
• Ability to express ideas clearly and effectively in both written and verbal forms, and to actively listen to others.
• Prioritizes tasks, meets deadlines, and maintains efficiency in handling multiple responsibilities.
• Maintains the highest level of confidentiality and professionalism when handling sensitive client and case information.
• Ability to work well with others, contribute to group efforts, and build respectful relationships across diverse teams.
• Skill in recognizing, understanding, and managing one’s own emotions, as well as empathizing with others to build effective working relationships.
• Capacity to adjust to new situations, embrace change, and remain productive in dynamic environments.
• Thinks critically and creatively to analyze issues and implement practical, effective solutions as challenges arise.
• Looks for ways to improve and takes responsibility for completing tasks reliably and on time.
• Welcomes new tools, procedures, and changes, and adapts quickly to keep up with evolving work demands.

Responsibilities

• Assist attorneys with the basic preparation and proofreading of legal documents, including correspondence and standard pleadings.
• Maintain and organize client files (electronic and physical), ensuring documents are filed correctly and consistently.
• File routine legal documents with courts and agencies, following predefined templates and procedures.
• Perform basic legal research tasks and gather supporting case materials under supervision.
• Support tracking of case timelines and calendar key court dates or deadlines.
• Communicate with clients and third parties to request documents or relay information as directed.
• Prepare billing information and track time for client invoicing.
• Provide general administrative support such as managing emails, scheduling, and document formatting.
• Perform other tasks as required by management, ensuring a flexible approach to various needs.?

Benefits

• Medical, dental, and vision.
• Voluntary life, accident, critical illness, hospital indemnity, and short-term disability.
• Vacation, sick, and floating holidays.
• Employee assistance program.
• Paid parental leave.
• 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees