Legal Assistant

American Oncology Network • Urbana, IL

7d • $21 - $37 • Remote

About The Position

Provides administrative support to Legal Department attorneys and staff by handling essential administrative and operational duties to support business goals. Assists Contractor Administrator with assignment and tracking of legal matters, serving as a liaison between the Legal Department and other department business partners to manage projects, timelines, and increase efficiencies. Drafts form documents and correspondence, prepares redlines as necessary, prepares and updates spreadsheets, tracks expenses and legal invoices, and performs other general administrative tasks or special projects as directed.

Requirements

• High School Diploma required
• Minimum 3 – 5 years’ experience in office environment (legal environment preferred); health care, or corporate environment
• Strong organizational and time management skills; able to manage multiple assignments with competing deadlines.
• Advanced proficiency in Microsoft Word, Outlook, and document management systems.
• Ability to collaborate effectively with professionals in a corporate environment.
• Attention to detail, discretion, and ability to work independently.
• Proven ability to maintain confidentiality and demonstrate sound judgment.

Nice To Haves

• Associates or Bachelor’s Degree preferred
• Experience managing matter intake, workflow, or project tracking systems preferred
• Experience with contract management or legal matter tracking tools a plus.

Responsibilities

• Prepares and revises documents and correspondence, and prepares redlines, as requested.
• Tracks expenses and legal invoices and prepares spreadsheets for same.
• Tracks status of closing transitions, NDAs, fictitious names, and entity formations and updates or creates spreadsheets.
• Ensures closing binders are saved to the client/matter.
• Represents the Legal Department by communicating and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to the attorneys and/or paralegal.
• Monitors email correspondence to maximize the attorneys’ work schedules and to assist in anticipating changes in transaction preparation requirements.
• Takes initiative and performs other general administrative tasks or special projects as needed or requested.
• Identifies new applications and enhancements to existing applications to increase productivity of the Legal Department.
• Secondary point of contact for project requests.
• Coordinates with internal departments for successful completion of projects.
• Distributes requests to appropriate Legal Department personnel as requested.
• Coordinates with the Contract Administrator to oversee project workflow and track completion.
• As requested by the Contract Administrator, reviews incoming requests; coordinates with internal departments for additional information for project development; and assigns to appropriate Legal Department personnel.
• Interacts with all co-workers, physicians, patients and others in a positive manner to illustrate the company as helpful and encouraging to both internal and external customers.
• Exercises good and independent judgment in a variety of situations including interacting with internal and external customers.
• Performs special projects as directed by Corporate Counsel, including, but not limited to, tracking ongoing litigation, hold notices, and submission to insurance of notice of claim.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests/special projects and exploring opportunities to add value.
• Partners with IT and outside vendors for Legal Department software upgrades and training.

Benefits

• We offer competitive compensation packages that include comprehensive health insurance with a robust provider network.
• Our 401k, which offers a 100% match and investment options, is available to full-time and part-time staff members, and we feature a generous Paid Time Off (PTO) program.
• At AON, we offer you more than a job, we offer you a career.
• As a fast-growing national company, the opportunity to join a national workforce with flexible work options is available.
• Promoting from within is a priority at AON, and we support our team members continued growth through professional development programs and tuition assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees