Legal Assistant - Part Time

Hall County•Gainesville, GA

About The Position

Performs intermediate/advanced level of legal, secretarial and administrative work in the Family Law Information Center’s office.

Requirements

High School diploma or G.E.D., two year college or four year degree preferred.
3-5 years legal assistant and/or paralegal experience.
Customer service experience required.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Knowledge of office terminology, procedures and equipment and of business Arithmetic and English.
Court practices and procedures.
General office practices, procedures, equipment and technology.
Proofreading.
Requires knowledge of legal terminology, drafting, and formatting legal domestic documents including but not limited to, child support worksheets, pleadings, motions, orders, and any other documentation as needed.
Knowledge of standard legal processes to include pleading sequences, drafting of pleadings, total case sequence and supporting documents.
Knowledge of personnel policies including, but not limited to, payroll.
Skill in operating various office equipment and in accessing information on legal computer systems (e.g., case management software, legal research).
Skill in assisting in training legal secretarial support staff to include prioritizing and monitoring work for accuracy and completeness.
Skill in processing of confidential matters with discretion.
Ability to type 60-70 w.p.m.
Skill in preparing correspondence on routine matters and to perform routine office management tasks independently.
Skill in typing and operating a computer (basic skills in generating Outlook Mail and Calendar, Excel, Word, Adobe Acrobat), printer, scanner and copier.
Ability to draft communication emails, write and provide clerical support with accuracy.
Skill in operating a phone – transferring calls efficiently and tactfully.
Ability to deal professionally and courteously with the public, members of the legal community and other employees.
Ability to deal tactfully and courteously with individuals facing stressful and sensitive family law matters.
Ability to assist individuals with varied socioeconomic status and diverse social, religious, cultural or lifestyle beliefs or choices with discretion and without bias.
Ability to maintain confidentiality.
Collect and maintain statistical data as required.

Nice To Haves

ABA Certified Paralegal Certificate (Desirable)
Notary Public (Desirable)
Skill in legal reference research preferred.
Bilingual (Spanish and English) preferred.

Responsibilities

Review and/or assist with completion of domestic legal pleadings (divorce and legitimation packets) completed by pro se litigants – by appointment (i.e., check forms for completion, copy and notarize documents).
Prepare Child Support Worksheets, Parenting Plans, and other pleadings as needed for qualifying pro-se litigants, as qualifications allow and at the direction of the Director.
Assist with e-filing on an as needed basis.
Explain procedures for filing and other mandatory Court processes in domestic actions (e.g., parenting class and mediation requirements).
Assist with submission of litigant motions/pleadings to Court as needed.
Assist with program financial qualifications.
Field public walk-ins (FLIC-related), incoming calls and emails, directing individuals to outside resources if needed.
Schedule litigant follow-up appointments as needed and as able.
Use case management software to log calls, appointment summaries and appointment data.
Maintain and assist director with revising: procedural checklists, forms and samples, inter-office routing slips, etc. as needed for daily operational efficiency.
Order supplies and cover other administrative needs if Administrative Assistant is out of office.
Works closely with the FLIC attorneys to best cover all aspects of pro se domestic cases.
Coordinates with other staff to ensure full coverage of work load, including occasional coverage on the front desk, picking up and dropping off supplies and/or documents from court offices, filling in for other legal assistants, etc.
Performs other related duties as required.
Regular and predictable attendance is required.