Legal Assistant

Morgan & Morgan, P.A.•Daytona Beach, FL

27d•Onsite

About The Position

We are seeking a qualified Legal Assistant to join our workers' compensation law firm. As a Legal Assistant, you will be responsible for supporting our legal team in representing injured workers through all phases of their workers' compensation claims, from intake through resolution. This position requires exceptional organizational skills, meticulous attention to detail, and a strong commitment to client service. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced dynamic workplace.

Requirements

High school diploma or general education degree (GED) required
At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal
Proficient with MS Office/Excel, Outlook, and PDF tools
Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision
Great written and communication skills; be proficient in calendaring depositions, mediation, and hearings
Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices, etc.
Highly organized with the ability to juggle multiple deadlines in a fast-paced environment
Strong writing and communication skills along with attention to detail
Extensive computer and database expertise; type no less than 35 wpm
Excellent time management skills
Not remote eligible

Nice To Haves

Associate's degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred
Bilingual English and Spanish (preferred)
Experience in workers' compensation, personal injury, premises, or other injury-related practice areas (preferred)

Responsibilities

Conduct client intake interviews and open new matters; create and maintain electronic and physical case files, including verifying employer, carrier/TPA, and adjuster information
Manage administrative duties including scheduling calendar hearings, mediations, depositions, and deadlines; manage case logistics and parties/contacts in ICMS and Litify
Prepare, serve, and track ICMS filings (207 forms, COA, 108A, 108B, 102C); maintain pleadings and discovery indexes
Request, pay for, and track medical records and bills; build and maintain medical chronologies, work status notes, and detailed logs
Track indemnity payments, authorizations, wage documents (AWW and TTD rates), and medical treatment details; note late or missing payments and prepare mileage requests
Provide comprehensive client communication including appointment notifications, status updates, informational materials, and coordination of medical treatment approvals; manage client calls and emails promptly
Draft and proofread correspondence and legal documents; organize exhibits, documents, evidence, briefs, and appendices
Collect, examine, and organize evidence and other legal documents for attorney review and case preparation; research regulations, laws, and legal articles as needed
Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
Communicate with clients and witnesses to schedule meetings, interviews, and depositions
Implement and improve upon administrative processes for more efficient workflow; manage and maintain documents in paper or electronic filing systems
Comply with confidentiality, HIPAA, and workers' compensation procedures; follow firm standard operating procedures; perform other related duties as assigned