Legal Assistant, Trusts & Estates in Essex County, NJ

Master Search Solutions•West Orange, NJ

56d•$60,000 - $85,000

About The Position

Our client, a well-established law firm, is seeking a Legal Assistant to support attorneys in the Trusts & Estates Practice in Essex County, NJ. The role involves performing a mix of administrative, organizational, and confidential legal support duties for attorneys in a fast-paced environment.

Requirements

3–5 years of experience as a legal assistant, preferably in a law firm setting
Typing speed of at least 70 words per minute
Strong knowledge of legal office procedures, terminology, and document preparation
Proficiency in Microsoft Word, Outlook, and Excel, including redline comparisons
Excellent proofreading, grammar, and written communication skills
Ability to multitask, prioritize, and manage time effectively in a fast-paced environment
Strong attention to detail and commitment to maintaining confidentiality
Team-oriented mindset and professional demeanor

Nice To Haves

Familiarity with Trusts & Estates work preferred
Experience using digital dictation tools (e.g., BigHand or similar software)

Responsibilities

Provide comprehensive administrative and legal support to attorneys in the Trusts & Estates group
Attend client meetings (on-site and off-site) to witness client document signings
Transcribe legal briefs, correspondence, and memoranda from rough drafts or dictation
Prepare and edit various legal documents, including letters, pleadings, and agreements
File legal documents electronically with courts and other agencies
Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements
Handle incoming and outgoing correspondence, including mail and email
Prepare and process billing, proofread billing sheets, and review/edit draft invoices
Maintain and organize confidential legal and administrative files
Assist with reimbursements and internal expense reporting
Provide support to other attorneys and legal assistants as needed across the practice group
Manage contact databases and client information systems