Legal Assistant - Real Estate

SHUTTS & BOWEN • Miami, FL

120d

About The Position

The Legal Assistant - Real Estate plays a crucial role in supporting attorneys and clients in navigating the complexities of real estate transactions. This position involves preparing and reviewing legal documents, conducting research, and ensuring compliance with relevant laws and regulations. The successful candidate will facilitate communication between clients and stakeholders to ensure smooth transaction processes. Additionally, the Legal Assistant will maintain organized files and records, contributing to the overall efficiency of the legal team. Ultimately, this role is essential in helping clients achieve their real estate goals while minimizing legal risks.

Requirements

• At least 5+ years of experience as a legal assistant, preferably in real estate law.
• Proficiency in document management and document preparation.
• Bachelor's degree in a relevant field.
• Experience with law firm software and transaction management systems.
• Real estate developer and condominium law experience would be ideal.

Nice To Haves

• Familiarity with law firm software.

Responsibilities

• Draft and review real estate contracts, leases, and other legal documents.
• Assist attorneys in preparing for closings, including gathering necessary documentation.
• Maintain and organize case files, ensuring all documents were up-to-date and accessible.
• Communicate under the direction of the attorneys with clients and other parties to facilitate transactions.
• Provide exceptional administrative and client service support to attorneys.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Maintain client relationships and ensure high levels of client satisfaction.
• Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
• New Business Intake.
• Volunteer for overflow work.
• Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Respond to requests in a professional manner.
• Adhere to firm standards for attendance and punctuality.
• Other duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree