Legal Assistant - Personal Injury Defense

Hamilton & Miller, PA•Orlando, FL

About The Position

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation. The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions. We are seeking a Legal Assistant that provides comprehensive administrative and case coordination support to attorneys, ensuring the efficient management of litigation matters. Key responsibilities include maintaining attorney calendars, scheduling proceedings, tracking deadlines, preparing and organizing case documents, and facilitating communication with clients, carriers, vendors, and court personnel. The role requires a high level of organization, attention to detail, and a proactive, service-oriented approach to supporting legal teams. No agency submissions accepted.

Requirements

Associate's or bachelor's degree in Paralegal Studies or related field; Paralegal Certification preferred.
3+ years experience as a legal assistant in a law firm or corporate legal department, experience in a defense law firm preferred
Familiar with Florida state and federal court procedures, e-filing systems, and local rules.
Proficient in legal case-management systems (e.g., AIM, PerfectLaw) and document preparation.
Knowledge of legal billing practices and time-entry systems.
Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.
Experience managing attorney calendars, scheduling depositions, hearings, and mediations.

Nice To Haves

Notary Public certification preferred.

Responsibilities

Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.
Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.
Track court and internal deadlines, issue reminders, and escalate conflicts as needed.
Open and organize new matters (parties, contacts, judges, divisions, service lists).
Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.
Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations, coordinate introductions and updates.
Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.
Format and prepare letters, forms, and basic pleadings for attorney review.
Assemble and bookmark PDFs; assist with e-filing per attorney and/or paralegal direction.
Review and apply judge- and division-specific procedures to scheduling, notices, and submissions.
Maintain well-organized electronic and physical matter files using firm standards.
Perform other duties as assigned.

Benefits

Competitive annual compensation package with bonus potential.
Flexible working environment: career and work-life balance supported.
Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, FSA Medical & FSA Dependent Care, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
Biometric Wellness Screenings.
Commuter Reimbursement Program (parking, train, bus, etc.).
401(k) retirement plan with generous Firm match.
Opportunities for creative freedom and idea exchange in an innovative workspace.

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