Litigation Legal Assistant for Aspen Careers, LLC

HIKINEX • Phoenix, AZ

26d • Hybrid

About The Position

Aspen Careers is partnering with a respected, client-focused national law firm to help expand it's litigation team in Phoenix. This is an exciting opportunity to join a collaborative group of legal professionals who are committed to a “Client First” philosophy and delivering exceptional service. Support a sophisticated Litigation practice handling complex matters in construction, civil and commercial. Edit, proofread, and prepare intricate legal documents with accuracy and professionalism. Actively support the billing process including preparing BIMs, template bills, and final versions. Perform a variety of administrative duties such as releasing attorney time entries, calendaring CLE credits, and processing reimbursements. Draft, format, and review correspondence and memoranda using top-tier document management tools. Provide exceptional client service in coordinating meetings, calls, and correspondence. Maintain and retire files in accordance with firm information governance policies. Manage attorney calendars, client contacts, emails, mail, and document workflows. Work in a fast-paced environment that values proactive support, attention to detail, and clear communication. National, full-service law firm known for its collaborative, client-centric culture. Commitment to professional development, teamwork, and exceptional client service. Highly respected litigation practice with a reputation for excellence. Supportive team environment that encourages growth and long-term career success. Opportunity to work within a well-established and reputable national firm.

Requirements

• 3+ years of legal assistant experience (litigation experience strongly preferred).
• Strong document production background with the ability to identify inconsistencies/discrepancies.
• Excellent command of English grammar, syntax, and professional writing standards.
• Strong working knowledge of Microsoft Office; experience with legal billing systems a plus.
• Ability to prioritize tasks, manage deadlines, and remain adaptable under competing demands.
• High degree of professionalism, confidentiality, and interpersonal skills.
• Demonstrated ability to build effective working relationships with attorneys, staff, and clients.

Nice To Haves

• experience with legal billing systems

Responsibilities

• Support a sophisticated Litigation practice handling complex matters in construction, civil and commercial.
• Edit, proofread, and prepare intricate legal documents with accuracy and professionalism.
• Actively support the billing process including preparing BIMs, template bills, and final versions.
• Perform a variety of administrative duties such as releasing attorney time entries, calendaring CLE credits, and processing reimbursements.
• Draft, format, and review correspondence and memoranda using top-tier document management tools.
• Provide exceptional client service in coordinating meetings, calls, and correspondence.
• Maintain and retire files in accordance with firm information governance policies.
• Manage attorney calendars, client contacts, emails, mail, and document workflows.
• Work in a fast-paced environment that values proactive support, attention to detail, and clear communication.

Benefits

• Competitive compensation package.
• Comprehensive benefits including medical, dental, vision, and 401(k).
• Supportive team environment that encourages growth and long-term career success.
• Opportunity to work within a well-established and reputable national firm.
• Hybrid schedule after 90 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees