Legal Assistant - Litigation

Foster, Swift, Collins & Smith PC•Grand Rapids, MI

About The Position

Key Responsibilities Document Preparation: Draft, update, proofread, and format pleadings, agreements, and other legal documents for court filings, client delivery, or internal use. Deadline Management: Track and communicate key dates to attorneys and stakeholders, ensuring timely task completion. File Maintenance: Maintain organized and professional client files and case records, making information easily accessible. Technology Utilization: Work effectively with firm systems, including the document management system, Office 365, Adobe Acrobat, and time/billing software. Client & Case Management: Open new client matters, coordinate conflict checks, and ensure proper closure of matters following firm protocols. Administrative Duties: Time entry, manage attorney calendars, schedule appointments, draft routine correspondence, process incoming mail, and manage electronic filing. Billing Assistance: Review, proofread, and edit pre-bills according to attorney instructions. Team Collaboration: Provide support to other legal assistants and perform additional administrative tasks as needed. Why Join Foster Swift? At Foster, Swift, Collins & Smith, we prioritize our employees' well-being and professional growth. We offer: Comprehensive Benefits: Affordable medical, dental, and vision insurances, company-paid life insurance, and short- and long-term disability coverages, along with an immediate entry 401(k) plan. Additional Perks: Flexible voluntary benefit options to address your personal needs. Professional Environment: Work with a collaborative and supportive team dedicated to delivering outstanding client service. With over 100 years of history, Foster Swift serves businesses, municipalities, families, and individuals across Michigan, the nation, and beyond. Our conveniently located offices in Lansing, Grand Rapids, Southfield, and Holland allow us to provide unmatched legal expertise. Commitment to Diversity Foster Swift is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other status protected by applicable laws. Apply Today Join our team and become part of a legacy of excellence. If you meet the qualifications and are excited about this opportunity, we encourage you to apply now! We use E-Verify.

Requirements

Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
Experience: Minimum of two years of litigation experience in a law firm is required.
Skills: Solid understanding of legal terminology and grammar.
Proficiency in Microsoft Word and a willingness to enhance technical skills.
Strong proofreading and editing abilities.
Solid understanding of Michigan Court Rules.
Exceptional organizational skills and attention to detail.
Effective communication (oral and written) and time management skills.
Professionalism: Must maintain confidentiality, demonstrate reliability, and provide excellent client service.
Teamwork: Ability to interact effectively with attorneys, clients, and staff.

Nice To Haves

Associate’s or Bachelor’s degree preferred.

Responsibilities

Document Preparation: Draft, update, proofread, and format pleadings, agreements, and other legal documents for court filings, client delivery, or internal use.
Deadline Management: Track and communicate key dates to attorneys and stakeholders, ensuring timely task completion.
File Maintenance: Maintain organized and professional client files and case records, making information easily accessible.
Technology Utilization: Work effectively with firm systems, including the document management system, Office 365, Adobe Acrobat, and time/billing software.
Client & Case Management: Open new client matters, coordinate conflict checks, and ensure proper closure of matters following firm protocols.
Administrative Duties: Time entry, manage attorney calendars, schedule appointments, draft routine correspondence, process incoming mail, and manage electronic filing.
Billing Assistance: Review, proofread, and edit pre-bills according to attorney instructions.
Team Collaboration: Provide support to other legal assistants and perform additional administrative tasks as needed.