LEGAL ASSISTANT III - 41001254

State of Florida • Pensacola, FL

437d • $45,488 - $45,888

About The Position

The Legal Assistant III position within the Office of the Attorney General's Medicaid Fraud Control Unit in Pensacola, Florida, involves providing comprehensive legal and administrative support. The role includes drafting legal documents, managing case files, coordinating court appearances, and assisting attorneys in various legal processes. This position is essential for ensuring the efficient operation of legal proceedings and maintaining accurate records.

Requirements

• A high school diploma or equivalency.
• Three (3) years of secretarial/clerical experience.
• Two-year degree or certificate in Paralegal Studies or related field may substitute for two (2) years of required experience.

Nice To Haves

• Bilingual skills for translation assistance.

Responsibilities

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes, and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
• Assist agency law enforcement with scanning documents.
• File exhibits provided by agency law enforcement investigators.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.
• May accompany attorneys to court and assist as required.
• Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
• Assist victims and witnesses.
• Assist with agency law enforcement discovery preparation.
• Generate subpoenas and update case management system from returns.
• Maintain calendars.
• Entering time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan and distribute incoming mail.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Notarize documents as needed if a notary.
• Train lower level Legal Assistants.
• Serve as administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
• Answer questions which may involve the interpretation of policies and procedures.
• Assist in public record responses, invoicing, redacting and dissemination.
• Coordination of tasks relative to federal habeas litigation.
• Perform any and all duties as required.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED