STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- LEGAL ASSISTANT I - 21012134

State of Florida•Bartow, FL

60d•Onsite

About The Position

This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys' calendars; screening calls and mail; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence. An employee assigned to this class has ultimate clerical responsibility for all cases assigned to his/her division and may assist in other divisions as needed. Work is performed under the close supervision of a higher-level supervisor or an attorney and is reviewed through conferences for the achievement of desired results as follows:

Requirements

Knowledge of office procedures and practices
Knowledge of the principles of correct grammar usage
Knowledge of basic arithmetic
Ability to plan, organize and coordinate work activities
Ability to determine work priorities, assign work and ensure completion of assignments
Ability to review work for accuracy and quality of content
Ability to train others
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships with others
Ability to interpret rules, regulations, policies and procedures
Ability to perform basic arithmetical calculations
Ability to deal effectively with a variety of people
Ability to prepare reports and maintain records
A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience.

Responsibilities

Ability to focus and pay attention to detail
Ability to follow rules, regulations, policies and procedures
Ability to operate a computer and other office machinery
Ability to operate the telephone system and respond to calls promptly and professionally
Ability to read and comprehend
Comply with all Public Records statutes and policies
Dependable and routine in-office attendance during regularly scheduled business hours
Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
Efficient keyboard skills
Perform quality work within deadlines
Review and promptly respond to all electronic messaging
Travel as required
Work effectively as a team contributor as well as independently
Accompany ASA to court and assist as required
Assist in the processing and maintenance of all electronic media including e-filings and evidence and media
Assist with data collection and reports
Assists victims and witnesses, as needed
Bilingual employees will assist in translations as needed
Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants
Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form
Generate subpoenas and update case management system from returns
Maintain and file all records and reports on case activity and prepare any necessary statistical reports
Maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms
Notarize documentation
Perform any and all duties as required
Prepare legal documents
Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested
Receive and process Law Enforcement electronic media
Receive, scan and distribute incoming mail
Research and prepare reports as necessary
Responsible for all administrative activities as required
Secure supplemental case information
Updates case management system and notes