Legal Assistant - General Liability (Tampa, FL)

The Chartwell Law Offices LLC•Tampa, FL

33d•Hybrid

About The Position

At Chartwell, we don't just serve clients-we live our values. With nearly 300 attorneys in 30+ offices nationwide, we're a fast-growing civil litigation firm built on collaboration, innovation, and integrity. Our culture is guided by the Chartwellian Charter-a 10-point promise to support one another, embrace diversity, and pursue excellence. We're seeking professionals who bring talent, humility, and heart. Here, you'll find more than a job-you'll find community, opportunity, and a voice that matters. We offer competitive pay, comprehensive benefits, wellness and mentoring programs, and a workplace that celebrates your growth. What sets us apart is our ability to blend national reach with a close-knit, collegial atmosphere. We work seamlessly across offices and practices, share knowledge freely, and step up for each other. Our team helps shape the firm's future, contributes to thought leadership, and gives back through meaningful initiatives. If you're ready to be part of a team that values "we" over "me," we'd love to hear from you.

Requirements

Candidates must have a minimum of 2+ years' administrative experience; legal experience a plus
Candidates must be computer literate and proficient with Microsoft Office
Familiarity with and prior use of document management systems a plus

Nice To Haves

legal experience
Familiarity with and prior use of document management systems

Responsibilities

Works closely with attorneys, legal assistants and paralegals
Processing all outgoing subpoenas through certified mail for both offices, recording all tracking information after processed into ATO.
Responsible for all outgoing mail and FedExes for both offices.
Saving all incoming records, billing and etc. in response to subpoenas into ATO, updating subpoena memos with all information received. "Document management"
Scanning and forwarding all incoming mail for both offices.
Monitor Subpoena Inboxes & Fax Inboxes and upload all records into ATO.
Follow up with facilities regarding records, invoices, W-9s, radiology discs in response to subpoenas.
Duplicating records and radiology discs to send to experts to obtain CME reports when needed.
Assist with trial preparation and other projects when needed.
Oversee incoming settlement checks and assist with sending to Plaintiff.
Assist with phone coverage when needed.
Order office supplies and keep office maintained.
Communicate and arrange service with various vendors and building management when needed.
Other administrative/clerical tasks as needed

Benefits

multiple medical plan options, including an innovative plan that promotes price transparency
dental, vision, life, and disability insurance
Employee Assistance Program (EAP)
Headspace as part of our robust Well-being program
hybrid and remote options
flexible scheduling
generous paid time off
additional floating holidays
paid parental leave
benefits coverage for domestic partners
Chartwell Cares initiative
paid time for service
training, mentorship, and leadership development programs
summer celebrations at every office