Legal Assistant - Corporate

SHUTTS & BOWEN-posted 3 months ago
Full-time • Entry Level
Miami, FL
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Shutts & Bowen is seeking a Legal Assistant with at least five (5) years of corporate experience to support Attorneys in the firm's Corporate Practice Group. Legal Assistants perform various administrative tasks, including providing high client service and support while consistently producing an excellent work product. The Assistant maintains general knowledge of the firm’s practice areas/groups and specialized knowledge of the assigned timekeepers’ practice area(s) and clients to ensure extraordinary client satisfaction.

  • Following the Firm’s established document processing methods and procedures creates, edits, spell checks, and proofreads work products to ensure accuracy and completeness.
  • Accurately transcribes from tapes, handwritten materials, and dictation.
  • Prepares various forms and creates new documents using the Firm’s Best Practice methods.
  • Schedules and maintains timekeepers’ calendars, where appropriate.
  • Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s time entry program using Firm standards.
  • Handles monthly client billing (paper and electronic billing).
  • Reviews billing prebills for accuracy and completeness.
  • Performs client, matter, timekeeper inquiries, and narrative edits.
  • Prepares timekeepers’ expense reports in promptly arranging for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
  • Opens new matters and generates client conflict checks.
  • Sets up and maintains timekeeper’s work paper and electronic files, including daily and regular filing.
  • Indexes and prepares files for off-site storage.
  • Prints and organizes various documents received in multiple formats, including emails and attachments.
  • Answers the telephone and accurately takes and relays messages as requested.
  • Arranges for video conferencing and sets up conference calls.
  • Volunteers for overflow work.
  • Actively seeks to maximize productivity and promote teamwork.
  • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
  • Performs other duties and projects as assigned.
  • Law firm experience preferred.
  • Billing experience, including electronic billing, is preferred.
  • Working knowledge of Microsoft applications.
  • 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
  • Attention to detail and good organizational and analytical skills.
  • Flexible attitude and the ability to deal well with changing assignments and priorities.
  • Flexible for overtime.
  • Ability to multi-task.
  • Professional appearance and demeanor.
  • Equal opportunity employer.
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