Legal Assistant - Corporate and Business Transactions / Environmental

Tonkon Torp Llp • Portland, OR

403d • $56,000 - $91,500

About The Position

Tonkon Torp LLP is seeking a motivated and detail-oriented Corporate Legal Assistant to join their Business Department. The role involves supporting real estate, business transactions, and mergers and acquisitions, with a focus on providing top-notch legal assistance in a busy, deadline-driven environment. The ideal candidate will have at least three years of experience in a corporate legal setting and possess strong organizational and communication skills.

Requirements

• A minimum of three years of experience as a corporate legal assistant supporting real estate, corporate and business transactions, mergers and acquisitions.
• Experience in environmental regulatory work preferred.
• Excellent organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, solve problems, and take initiative with minimal supervision.
• Advanced skills in Microsoft Word and Outlook.
• Proficient in Adobe Acrobat (or similar), DocuSign, Excel, and PowerPoint.
• Excellent keyboarding, grammar, spelling, and proofreading skills.
• Excellent verbal and written communication skills with clients, firm members, and other professionals.
• Exceptional interpersonal and customer service skills, and ability to maintain composure in stressful situations.

Nice To Haves

• Proficiency in BigHand is a plus.

Responsibilities

• Type, proofread, format, run comparisons, and edit correspondence, contracts, and agreements.
• Manage and maintain calendars, including scheduling and coordinating appointments, meetings, and conference calls.
• Manage client billing, including reviewing and editing pre-bills, and sending bills to clients.
• Check in regularly with attorneys on project deadlines and prompt as needed.
• Assign tasks to other departments and staff, as appropriate, and follow up on status to ensure timely completion.
• Maintain and organize legal files and documents, including electronic files, paper files, and minute books.
• Coordinate transactional closings, including updating closing checklists and coordinating with clients and other legal professionals.
• Assist with corporate filings and entity formation, including filing articles of incorporation, annual reports, and other related documents.
• Communicate with clients and other legal professionals in a professional and courteous manner, both verbally and in writing.
• Docket annual reminders and assist other team members and attorneys as needed.

Benefits

• Commuter assistance
• Paid holidays
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• Life insurance
• Referral program
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed