Legal Assistant 2 - Subpoenas

State of New York • Albany, NY

398d • $61,516 - $78,307

About The Position

The Legal Assistant 2 - Subpoenas position at the New York State Police involves managing and processing subpoenas served upon the Division. The role requires reviewing subpoenas for legal sufficiency, coordinating with attorneys, and maintaining records related to subpoenas. The position is essential for ensuring compliance with legal requests and supporting the Division's operations.

Requirements

• One year of permanent service as a Legal Assistant 1, Salary Grade 14.
• A degree or certificate in a paralegal or legal assistant program from a regionally accredited college or university or one approved by the American Bar Association.
• Preference may be given to candidates with paralegal or records management experience.

Nice To Haves

• Experience with legal research and library management.
• Familiarity with various databases and software used for record management.

Responsibilities

• Accept, record, and process Subpoenas Duces Tecum served upon the Division.
• Educate Division installations and subpoena requestors regarding proper service and acceptance of subpoenas.
• Review subpoenas served at Division Headquarters for legal sufficiency at the time of service.
• Identify, locate, and communicate with Division personnel who may possess responsive records.
• Maintain and assign subpoenas to Attorneys on a rotating basis.
• Discuss and review responsive records with the assigned attorney.
• Develop knowledge of records that Division is not legally required to disclose.
• Identify subpoenas that may be legally objectionable and work with assigned attorney to formulate response strategy.
• Organize, draft, and prepare motions, affidavits, and other motion-related papers challenging the legal sufficiency of subpoenas.
• Arrange for the filing of motions and other papers related to subpoena challenges.
• Track motion filings and review all court decisions to determine impact on subpoena responses.
• Prepare final collection of responsive records and correspondence for review and certification by assigned attorney.
• Provide daily liaison support with courts, district attorney offices, and other entities seeking records pursuant to subpoena.
• Maintain a complete status report and log of subpoenas to ensure timely responses.
• Maintain all subpoena files electronically and update them in accordance with mandated deadlines.
• Assist with general office administration tasks.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed