Legal and Regulatory Assistant

Ziply Fiber•Kirkland, WA

46d•$61,713 - $79,976•Onsite

About The Position

At Ziply Fiber, our mission is to elevate the connected lives of our communities every day. We are delivering the fastest home internet in the Northwest, with a focus on areas traditionally underserved by mainstream internet companies. And as our state-of-the-art fiber network expands in WA, OR, ID and MT, so does our need for team members who can help us grow and realize our goals. We may be building internet, but we are reaching real people. We strive to build relationships and provide customers and communities with refreshingly great experiences. We emphasize our values in all our interactions: Genuinely Caring: Our customers and colleagues are people, and quite possibly our neighbors. We put ourselves in their shoes and give them our full attention. Empowering You: We empower our customers to choose the products that best meet their needs, and we support our employees to implement solutions that elevate the experiences of our customers and coworkers. Innovation and Improvement: We always look for ways to make the experiences of our customers - and each other - better. Earning Your Trust: We earn trust by communicating simply and transparently as real people, not as a corporation. Job Summary The Legal Assistant/Legal Operations professional will support Ziply Fiber's Legal and Regulatory team- including the General Counsel, Assistant General Counsel, and Vice President, Regulatory & External Affairs-by driving operational excellence across legal workflows. This role combines hands-on legal administrative support with ownership of key legal operations functions, such as project management, e-billing, basic contract support (routing and signatures), knowledge management, compliance calendaring, business license registrations and reporting. The ideal candidate is highly organized, systems-minded, detail-oriented, and adept at collaborating across departments to streamline processes, improve data quality, and help the team deliver timely, business-focused legal services.

Requirements

High school diploma or GED.
Bachelor's degree or equivalent practical experience in legal operations or administrative support within a corporate or law firm environment.
Minimum of three (3) years of experience in a law firm or corporate legal department, including experience supporting legal operations, contracts, regulatory, or corporate matters (or equivalent experience).
Highly proficient in MS Office (i.e., Outlook, PowerPoint, Excel, and Word)
Demonstrated project management skills, including the ability to prioritize and execute multiple initiatives concurrently while ensuring precision and excellence.
Proactive, resourceful self-starter with sound judgment on when to seek guidance; strong follow-through and ownership mindset.
Comfortable in a dynamic environment where priorities can change rapidly while delivering results efficiently.
Strong interpersonal, written, and verbal communication skills; ability to build trusting partnerships with non-legal colleagues.
Proven ability to maintain strict confidentiality and exercise professional judgment when handling sensitive data.
Ability to work overtime as needed.
Applicants must be currently authorized to work in the US for any employer.
Ziply Fiber requires a pre-employment background check as conditions of employment.
Ziply Fiber may require a pre-employment drug screening.
Ziply Fiber is a drug free workplace.

Nice To Haves

Experience implementing new technology and process improvements; familiarity with matter trackers, e-billing tools, and project management platforms (e.g., Smartsheet) or similar systems preferred.

Responsibilities

Build and manage project plans, project tracking, and timelines.
Organize team-based projects.
Outreach to external parties and coordination with internal teams on joint projects.
Handle document processing, electronic signatures, and contract tracking; ensure timely routing, execution, and escalation.
Support entity and subsidiary records, annual filings, business license renewals, FCC and other license records, and intellectual property database updates.
Assist with research; prepare, submit, and track filings, reports, and franchise/right-ofway applications; organize supporting documentation; and maintain compliance calendars.
Assist with matter intake and holds; coordinate discovery support and document collection; process subpoenas and responses; and maintain organized, auditable files.
Maintain contact lists and distribution groups; coordinate meetings and materials; and support civic partnership outreach and data projects.
Evaluate, implement, and administer legal technology tools; manage vendor relationships for the Legal team's technology platforms; and drive adoption and training.
Perform targeted factual research; draft clear, concise correspondence and summaries; and support production of executive-ready materials.
Performs other duties as required to support the business and evolving organization.