Legal Administrator

LAZ Parking-posted about 1 month ago

Full-time • Entry Level

Hybrid • Hartford, CT

5,001-10,000 employees

Personal and Laundry Services

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The Legal Administrator supports the Home Office Legal Team with a commitment to assist LAZ Parking in meeting professional internal and external requirements, as well as maintaining efficiency across the Legal Department. This role provides administrative and organizational support to the Legal Department, support services for our General Counsel, ensures smooth daily department operations, efficient document management, and coordination of legal processes. This role serves as a key liaison between the legal team and other departments, external counsel, as well as helping maintain compliance and confidentiality in all matters.

Reports to General Counsel
Primary administrator of the Legal Department's in house contract lifecycle management platform
Administrator of legal invoicing platform including processing invoices, setting up matters and managing outside counsel billing
Manage calendar for General Counsel of Legal Department
Manage and maintain expense reports for General Counsel on a weekly/bi-weekly basis.
Book travel for General Counsel as well as create agendas and arrange travel and meetings
Plan and execute logistics for Legal events (i.e. Legal retreats, meetings, lunches, LAZ University events etc.).
Handle incoming phone calls and emails from both employees, clients, and vendors related to Legal inquiries. Maintain relationships with external legal service providers and monitor budgets.
Maintain relationships with external legal service providers including monitoring budgets, quarterly meetings, and new matters.
Schedule meetings for various Legal team members as well as with external contacts.
Prepare correspondence, reports, memorandums, applications, certificates, permits and other materials from copy, rough drafts and other sources.
Establish and maintain filing systems.
Other related duties as required.

Bachelors Degree
Advanced knowledge of Microsoft Excel and Word, strong Internet skills
Proven ability to manage multiple tasks to completion in a fast-paced environment.
Ability to work well with Legal team members, as well as independently.
Strong organizational skills.
Ability to communicate with all levels of the organization.
Demonstrated ability to prioritize and manage time in order to meet set deadlines.
Proven problem-solving abilities.
Attention-to-detail and high-level of accuracy required.
Commitment to confidentiality required.
2-4 years administrative experience.
To be hired, all candidates must pass a background check and pre-employment drug screen.

Prior experience with Evisort or other contract management lifecycle platform desired, but not required.
2-4 years related Legal administration experience preferred, not required.

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