Legal Administrative Specialist I-III Child Support Enforcement Unit

State of Delaware•Dover, DE

About The Position

The Delaware Department of Justice seeks a Legal Administrative Specialist to provide support to Deputy Attorneys General in the Family Division, Child Support Enforcement Unit in New Castle County. This position supports Deputy Attorneys General with a range of responsibilities, from daily calendar management to drafting motions, pleadings, and discovery. The workload is high-volume and fast-paced. This Legal Administrative Specialist provides administrative and litigation support to Deputy Attorneys General and Paralegals within the Child Support Enforcement Unit across New Castle, Kent, and Sussex Counties, with the primary work location in New Castle County. Responsibilities include answering calls from the public; communicating with Family Court staff; preparing worksheets for use in court; maintaining case files; managing and distributing mail; and processing long-arm petitions under the guidance of a senior Deputy Attorney General. This position also participates in the rotation of the main receptionist phone lines, as needed, and may interact with Family Court and the Division of Child Support Services to provide updates and status checks through FAMIS.

Requirements

JOB REQUIREMENTS for Legal Administrative Specialist I
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Possession of an associate’s degree or higher.
2. Knowledge of legal terminology.
OR
1. One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Knowledge of legal terminology.
JOB REQUIREMENTS for Legal Administrative Specialist II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Possession of a bachelor’s degree or higher.
OR
1. Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Six months’ experience in legal terminology.
6. Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures.
JOB REQUIREMENTS for Legal Administrative Specialist III
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Possession of a bachelor’s degree or higher.
2. Two years of experience:
Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Using standard computer software programs for word processing, spreadsheets or databases.
Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Preparing legal documents.
Interpreting laws, rules, regulations, standards, policies, and procedures.
OR
1. Five years of employment with the Department of Justice in a similar capacity.
OR
1. Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Four years of experience preparing legal documents.
6. Four years of ex perience interpreting laws, rules, regulations, standards, policies, and procedures.

Responsibilities

Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
Assures effective coordination of operational functions for assigned unit/attorneys.
Arranges for the delivery of legal paperwork.
Types correspondence and legal paperwork.
Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.