Legal Administrative Clerk

Ropes & Gray • New York, NY

3d • $57,400 - $83,200 • Hybrid

About The Position

The Administrative Clerk is responsible for overseeing and executing all aspects of expense processing for associates and other business support personnel at the firm; ensuring timely, accurate, and compliant reimbursement of expenses, liaises with internal departments, and supports operations. As well as, working with our Paralegal and Associate teams to provide tax documentation support across the firm. The clerk also serves as a point of contact for associates/business support personnel regarding expense policies and procedures.

Requirements

• Associate’s degree or relevant experience.
• 2–4 years of administrative or financial processing experience, preferably in a legal or professional services environment.
• Proficiency with expense management systems (e.g., Chrome River, Concur) and Microsoft Office Suite (especially Excel).

Responsibilities

• Review and process associate expense reports for accuracy, completeness, and policy compliance using the firm’s expense management system (e.g., Chrome River, Concur).
• Verify receipts, ensure correct coding, and resolve any discrepancies or missing documentation.
• Coordinate with associates to clarify and correct any issues in submitted expenses.
• Monitor expense submissions for timeliness and follow up with associates as needed.
• Process reimbursements in coordination with relevant stakeholders.
• Responsible for accurate and timely handling of tax elections (83(b)s)
• Review letters for accuracy based on firm and client guidelines. Working with the paralegal team for any corrections.
• Utilize firm tools (e.g. WALZ, iManage) to process all mailings.
• Coordinating with mailroom on scanning, mailing, and returning proof of receipt to paralegal/attorney teams.
• Support other administrative functions and projects as needed.
• Provide backup coverage to other administrative staff as required.

Benefits

• Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members.
• The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture.
• this role is eligible for a discretionary bonus based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees