PSA Legal Administrative Assistant

METRO•Houston, TX

2d•$30 - $40

About The Position

Provides all necessary administrative support to the Attorneys and the Office of the General Counsel. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

Requirements

High school diploma or GED required.
Minimum seven (7) general secretarial experience to include four (4) years working with litigation cases.
Strong proficiency with Personal Computers and Microsoft Office specifically Excel, Word, and calendaring in Microsoft Outlook.
Knowledge of legal terminology and general office procedures.
Excellent communication (written and verbal) skills.
Accurate typing skills, typing of 60-65 wpm preferred.
Writing sample will be requested (brief professional letter or memo, with sensitive or privileged information redacted, if necessary).

Nice To Haves

Experience in a legal environment or with personal injury is a plus.

Responsibilities

Maintains strict confidentiality of all legal matters handled by the department.
May log incoming lawsuits, charging instruments and other legal requests; maintains a tracking system for case intake, closings, and monthly statistics of same.
Composes and types legal documents, correspondence, memos, letters, forms, reports, etc.
Opens, screens, processes, and distributes mail, answers, screens, and directs telephone calls, orders materials and supplies, and other general administrative duties which may include electronic filings made with or received from court clerk’s office.
Maintains attorney calendars noting deadlines in Docket Control Orders, depositions dates, court hearings and trial dates.
Communicates with courthouse staff, outside counsel and other administrative bodies when necessary. Coordinates appointments, meetings, and calendars for the attorneys.
Organizes and maintains electronic case files in the designated METRO network drive and legal case management system.
Performs electronic filing of legal documents with the courts and/or administrative agencies.
Reviews billings/invoices and processes them for payment or reimbursement.
May act as the designated records coordinator on the Legal Department File Plan.
Maintains record retention schedule and monitors compliance. Arranges for timely destruction of documents and logs according to METRO’s Retention Program.
Participates in projects as assigned with other Departmental staff, including assisting Paralegals with preparation of trial notebooks and other documents needed for trial.
Communicates with individuals and entities outside the Office of General Counsel (both within and outside of METRO) regarding legal and administrative matters.
Provides excellent customer service to METRO internal and external customers.
Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agency’s Public Transportation Agency Safety Plan (PTASP).
Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
Performs other job-related duties as assigned.