Legal Administrative Assistant

Woods Services•Middletown Township, PA

30d•$25•Onsite

About The Position

We want you to join our team! We need deeply compassionate, committed and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote leaning and personal fulfillment. Job Summary Performs in a highly responsible manner, overseeing varied and complex administrative duties while exercising independent judgment and collaborative decision-making. Responsible for assisting in the administration and coordination of executive and senior level communications, correspondence and scheduling. This position is full-time and currently based in Langhorne, PA. About Woods System of Care: The Woods System of Care is a Pennsylvania and New Jersey-based nonprofit population health network providing life-long life-cycle innovative, comprehensive and integrated healthcare, long term services and supports, education, housing, day programs, behavioral health services including crisis intervention, homeless outreach, integrated case management/justice involved services, inpatient counseling, psychiatric services, and care coordination services for children and adults in the intellectual and developmental disability, behavioral and brain trauma public health sectors who have complex and intensive medical and behavioral healthcare needs. The Woods System of Care has revenue in excess of $400MM and employs more than 6,000 team members.

Requirements

Experience as a legal secretary or assistant required.
An associate or bachelor’s degree and experience managing complex administrative duties in a legal or law related environment.
Excellent customer and constituent services, administrative, organizational and writing skills.
Must effectively set priorities, take initiative, and use sound judgment in decision-making.
Integrity, honesty, confidentiality and discretion are essential.
Must have excellent word processing skills and superior knowledge of a variety of software packages including Outlook, MS Teams, Zoom, Word, Excel and Power Point.
Must have a valid drivers’ license and use of a reliable automobile.

Responsibilities

Serves as administrative coordinator for Woods Legal to coordinate calendars, meetings filing, correspondence, document collection and production of discovery in litigation matters and various duties and responsibilities as assigned.
Provides accurate and effective administrative support in a timely manner.
Assists in the coordination of scheduling for Woods Legal.
Maintains calendars.
Drafts correspondence and develops PowerPoint presentations for executive and senior leadership.
Assists in managing the administration of various policies, procedures, schedules, orientations, trainings, agendas, presentations, as well as other events.
Maintains and updates legal files and documents.
Must be able to effectively represent the interests of WSOC in writing as well as verbally.
Must have the ability to communicate effectively at all levels within WSOC and its affiliates as to legal and related matters.
Other duties as assigned by the SEVP/Chief Legal Officer and Associate Counsel.