Legal Administrative Assistant

LS Power Development • East Brunswick, NJ

25d

About The Position

We’re seeking a detail-oriented and proactive Legal Administrative Assistant to join our in-house paralegal team. This role provides broad legal and administrative support to the Legal Department, assisting with corporate housekeeping, filings, documentation, scheduling, and other operational needs. The position involves handling sensitive and confidential information with professionalism and discretion while collaborating across multiple business lines and offices. The ideal candidate thrives in a dynamic environment, demonstrates strong organizational skills, and enjoys supporting a fast-paced, team-oriented department.

Requirements

• Bachelor’s degree preferred.
• Minimum of two years of experience in a legal administrative or paralegal support role—law firm or in-house legal department experience required; exposure to corporate or M&A legal work preferred.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational and time management skills with a strong attention to detail.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Effective communication and interpersonal skills across all levels of the organization.
• Self-motivated with the ability to work independently and manage multiple priorities.
• Dependable, punctual, and adaptable to changing business needs.
• Comfortable working within a compliance-driven, deal-oriented environment.

Nice To Haves

• Paralegal Certificate from an ABA-accredited program (or working toward certification) preferred.
• Experience with SharePoint, Adobe Acrobat, DocuSign, and/or document management systems (e.g., Lexion) a plus.

Responsibilities

• Prepare, submit, and track a variety of legal filings using multiple platforms and filing systems (including hard copy, electronic databases, and internal document management systems).
• Review, process, and manage a high volume of legal and vendor invoices; resolve billing issues and track unpaid or disputed invoices.
• Maintain spreadsheets, entity records, document logs, and other data repositories.
• Assist with corporate housekeeping activities, including maintaining corporate books, files, and board materials.
• Provide support for Board meetings, including preparing and maintaining minutes and resolutions.
• Coordinate communications and requests between internal teams and external partners, vendors, and law firms.
• Manage incoming and outgoing mail, packages, and certified correspondence (USPS, FedEx, UPS).
• Facilitate document execution through DocuSign, including large or multi-signatory agreements.
• Assist with timekeeping, expense reports, calendar management, and meeting coordination for legal team members.
• Support travel, conference, and seminar arrangements as needed.
• Participate in ad hoc projects for Legal and Compliance teams.
• Provide general administrative support to attorneys and paralegals.
• Opportunity to learn and perform entry-level paralegal responsibilities.

Benefits

• We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth.
• We are committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level