Legal Administrative Assistant
About The Position
The Legal Administrative Assistant will serve as an integral member of the Legal team with responsibilities including, but not limited to, the following: Assist in preparing and formatting contract documents, including: Master Service Agreements, Work Orders, Assignments and Amendments Maintain organized digital and physical contract files Track contract deadlines, key dates, and insurance compliance Evaluate vendor insurance needs based on vendor’s risk profile Input contract data into management systems and spreadsheets Coordinate signatures and approvals for contract execution Respond to internal inquiries regarding contract status or documentation Provide support for audits and reporting by organizing and retrieving contract records Ensure compliance with records retention standards Coordinate and track the issuance of new surety bonds, bond riders, bond terminations, and bond invoicing Comply with Seneca’s EHSQ policies, standards and procedures and demonstrate active and regular involvement in EHSQ programs
Requirements
- Associate degree or bachelor’s degree in legal or contracts administration
- Minimum 3-5 years of administrative experience, ideally in a corporate legal or supply chain setting
- Strong attention to detail and organizational skills
- Proficiency in Adobe and Microsoft Office (Word, Excel, Teams, Outlook)
- Ability to manage multiple tasks and meet deadlines
- Excellent written and verbal communication skills
- The successful candidate must be authorized to work in United States of America.
Nice To Haves
- Prior experience supporting corporate, legal, procurement, or compliance teams
- Experience with document management or contract and insurance tracking systems (e.g., ISNet), evaluating certificates of insurance, surety bonds, bond riders, bond terminations, and invoicing
Responsibilities
- Assist in preparing and formatting contract documents, including: Master Service Agreements, Work Orders, Assignments and Amendments
- Maintain organized digital and physical contract files
- Track contract deadlines, key dates, and insurance compliance
- Evaluate vendor insurance needs based on vendor’s risk profile
- Input contract data into management systems and spreadsheets
- Coordinate signatures and approvals for contract execution
- Respond to internal inquiries regarding contract status or documentation
- Provide support for audits and reporting by organizing and retrieving contract records
- Ensure compliance with records retention standards
- Coordinate and track the issuance of new surety bonds, bond riders, bond terminations, and bond invoicing
- Comply with Seneca’s EHSQ policies, standards and procedures and demonstrate active and regular involvement in EHSQ programs
Benefits
- Seneca Resources offers a competitive salary, hybrid work schedule and a comprehensive benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
