Legal Administrative Assistant

Faegre Drinker • Minneapolis, MN

1d • $32 - $39

About The Position

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Patent practice in our Minneapolis or downtown Indianapolis office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Requirements

• 5 – 10 years of legal administrative experience, preferably in intellectual property
• Minimum of high school graduation; business school, paralegal certificate or related professional legal secretarial degree preferred
• Experience in an Am Law 100 or Am Law 50 firm preferred
• Proficiency in Microsoft Outlook, Word and Excel
• Ability to problem-solve
• Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
• Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations

Nice To Haves

• Internship, working, or other forms of experience of at least two or more years in patent prosecution practices is highly desired, but not required

Responsibilities

• Matter opening and closing
• Vendor management
• General attorney administrative support
• Expense reimbursement
• Creation of engagement letters
• Conflict checks Accurately and timely enter and/or close assignment timesheets in Intapp Billstream
• Coordinate client billing processes and process general payment requests
• Efficiently utilize all necessary Firm/practice group software (Inprotech, Intapp Billstream, Chrome River, conflicts/matter opening software, iManage, Outlook, Word, Excel, etc.)
• Schedule meetings, conference calls and travel arrangements
• Effectively utilize the team to manage the workload and meet priority deadlines
• Other administrative tasks, as assigned

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees