Legal Administrative Asst
About The Position
Fennemore has an exciting opportunity in its Phoenix office for an experienced, detail-oriented Legal Administrative Assistant. This role is primarily in-office, requiring four days per week onsite, with the option to work remotely on Fridays. The ideal candidate is a Legal Assistant with 5+ years of related experience supporting senior professionals and clients at a high level. This individual will be highly organized, poised, and professional, with demonstrated skill in managing priorities, people, and processes in a fast-paced environment. The position supports two attorneys in the Trusts, Estates, and Wealth Preservation practice and serves as a primary point of contact for clients. Responsibilities include managing day-to-day client needs via phone and email, welcoming clients in the office, and assisting with billing-related follow-up. The role blends traditional legal support with broader office responsibilities, offering variety, visibility, and collaboration within a high-performing team. If you are a resourceful, resilient professional who thrives in a fast-paced environment, anticipates needs proactively, and ensures operations run smoothly while consistently delivering an exceptional client experience, this role is for you.
Requirements
- 5+ years of Legal Administrative Assistant or related experience in an Executive Assistant capacity required
- Proven ability to anticipate attorneys' needs and take proactive steps to ensure efficient workflow
- Resilient and adaptable, with the ability to stay calm under pressure and respond with urgency
- Strong command of the English language with excellent spelling, grammar, punctuation, and formatting skills
- Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe/Kofax; experience with iManage and Intapp a plus
- High school diploma or equivalent
Nice To Haves
- experience with iManage
- experience with Intapp
Responsibilities
- Provide full administrative and legal support to attorneys
- Serve as a gatekeeper and liaison, handling sensitive client communications with discretion via phone, email, and Zoom
- Coordinate attorney calendars, conference calls, meetings, and client appointments, including room scheduling, and materials
- Track attorney CLE requirements and maintain records as needed
- Manage collection, organization, and filing of legal documents and correspondence under attorney direction; maintain physical and electronic files
- Perform other administrative and office support tasks as assigned
Benefits
- Competitive Base Salary + Annual Merit Increases
- On-the-Spot Monthly Bonus Program
- 401k Retirement Plan with Employer Match & Profit-Sharing Component
- Health, Dental and Vision Coverage + Employer Premium Contribution
- Employer-Paid Group Term Life Insurance
- Workplace Flexibility Options (Varies by position - One day per week remote for this role)
- Paid Time Off and Paid Holidays
- Employee Wellness Program
- Employee Assistance Program
- Opportunities for professional development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
