Legal Administrative Assistant

Ziff Davis • Los Angeles, CA

3d • $60,000 - $65,000 • Hybrid

About The Position

Ziff Davis, a leading global digital media company, is hiring a Legal Administrative Assistant to join its dynamic Legal Department. This role would support leading brands such as CNET, theSkimm, IGN, Mashable, PCMag, LifeHacker, What to Expect, RetailMeNot, Moz, VIPRE, and more.

Requirements

• Bachelor’s degree and/or paralegal certification required.
• 1-3 years’ experience as a paralegal or legal operations at a reputable law firm and/or company.
• Excellent organizational skills and attention to detail.
• Strong project management skills, including the ability to handle numerous projects and keep track of multiple deadlines simultaneously.
• Superb interpersonal and communication skills and the ability to work effectively with employees at all levels.
• Comfortable working with (and curious about) new technology systems.
• Strong problem-solving skills and good judgment.
• Ability and openness to learning new skills.
• Ability to work in fast-paced, high-pressure, and rapidly changing environments.

Responsibilities

• Facilitate contract management and general legal files organization, manage forms/templates, and input contracts into the contract management system.
• Manage incoming law firm invoices through Legal Tracker and coordinate with Accounts Payable to ensure invoices are paid.
• Interface with individual members of various departments across the entire company including HR and Finance to ensure accurate administration of legal documents, compliance with business requirements, and that the contract processes operate efficiently.
• Provide monthly cost estimates to finance teams.
• From time to time, draft and redline various documents such as termination letters, NDAs, amendments, contractor and freelancer agreements, talent agreements, and contest and sweepstakes rules.
• Seek innovative ways to optimize legal processes and take an ownership role in special projects as the need arises.
• Perform legal administrative tasks such as handling mailings, contract signature requests, organizing files and other tasks as needed.

Benefits

• Ziff Davis offers competitive salaries in addition to robust, health and wellness-focused benefits, including comprehensive medical, dental, and vision coverage, as well as life and disability benefits.
• Our employees enjoy Flexible Spending Accounts (FSAs), a 401(k) with company match, and an Employee Stock Purchase Plan.
• We are committed to work-life balance with Flexible Time Off, Volunteer Time Off, and paid holidays.
• We offer family building and caregiving support and generous Family Care and Parental leave, when you need it.
• We also provide Fitness Reimbursement and access to wellness programs, ensuring our team stays healthy both physically and mentally.
• At Ziff Davis, we remain dedicated to creating an environment where everyone feels valued, respected, and empowered to succeed. We offer Employee Resource Groups, company-sponsored events, and regular opportunities for professional growth through educational support, mentorship programs, and career development resources.
• Our employees are recognized and celebrated through employee engagement programs and recognition awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level