Legal Administrative Assistant - Litigation

Venable LLP•Chicago, IL

About The Position

At Venable, every new hire brings valuable experience, new perspectives, and a chance to raise the bar on their approach to work. The firm is looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

Requirements

Minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
Knowledge of eFiling in all court systems
Experience using Pacer accounts and court ECF accounts
Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary
Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
Proficiency in the use of document management systems
High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
Strong time management and organizational skills
Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up
Ability to work for more than one person and prioritize assignments appropriately
Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential
Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems
Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients
Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate
Ability to organize and prioritize numerous tasks and complete them under time constraints
Excellent organization and problem solving skill
Good multi-tasking and time management skills

Responsibilities

Prioritizing assignments and preparing often sensitive and detailed correspondence
Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
Supporting business development activities in concert with marketing and business development teams
Interacting professionally with members of other departments and varied external contacts
Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts