Legal Administrative Assistant

Whitley Penn•Fort Worth, TX

42d•Onsite

About The Position

Whitley Penn, a leading CPA and Consulting firm, is seeking an intelligent, upbeat and tireless individual who can not only meet and exceed important deadlines but will also exhibit a high degree of accuracy and quality in the tasks assigned while maintaining a positive attitude. The ideal candidate must be professional, flexible, punctual, and dependable in order to accommodate busy and detail-oriented executives and staff. This position is working with the Forensic, Litigation, and Valuation Services team. How We Work Whitley Penn is one of the most distinguished and fastest growing public accounting firms in Texas. We promote collaboration, open-door policy, and encourage entrepreneurial thinking. Employees learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together.

Requirements

Minimum 2+ years of general clerical/administrative assistance experience and supporting multiple executives and staff.
Team player with excellent interpersonal skills and good judgement.
A demonstrated aptitude for dealing with a variety of situations and people I a professional yet personal manner is required.
Ability to multitask, work at a fast pace, and meet critical deadlines.
Strong organizational skills and attention to detail.
Must possess excellent typing and grammatical skills. Strong analytical and demonstrated effective verbal, written, and listening skills.
High degree of proficiency with business and communications software including Adobe Acrobat, Word, Excel, PowerPoint, and Outlook.
Able to quickly learn other software and database programs as needed.
Capable of maintaining strict confidentiality.

Nice To Haves

Experience in accounting or legal environment is strongly preferred.

Responsibilities

Scan paper documents to be electronically filed.
Conserve executive and staff time by managing incoming/outgoing correspondence, busy appointment calendars, travel arrangements, expense reports, and assisting with presentations.
Answer/screen incoming phone calls, coordinating conference calls, and receiving visitors as required.
Type, edit, copy, and process correspondences, reports, and financial information. Proofread for accuracy, correct grammar/punctuation and issue final documents/reports.
Schedule regularly and special meetings; prepare and distribute agendas, pre-meeting materials, record and route minutes as well as coordinate room, audio visual, and food arrangements.