Legal Administrative Assistant

Faegre Drinker • Fort Wayne, IN

12d

About The Position

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Patent Prosecution practice in our Fort Wayne or downtown Indianapolis office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients. The Patent LAA will provide a full range of legal administrative support to the assignments in the assigned practice group in a timely and efficient manner. This includes but is not limited to matter opening and closing, vendor management, general attorney administrative support, expense reimbursement, creation of engagement letters, conflict checks

Requirements

• Ability to problem-solve
• Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
• Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
• 5 – 10 years of legal administrative experience, preferably in intellectual property
• Minimum of high school graduation; business school, paralegal certificate or related professional legal secretarial degree preferred
• Experience in an Am Law 100 or Am Law 50 firm preferred
• Proficiency in Microsoft Outlook, Word and Excel

Nice To Haves

• Internship, working, or other forms of experience of at least two or more years in patent prosecution practices is highly desired, but not required

Responsibilities

• Accurately and timely enter and/or close assignment timesheets in Intapp and Billstream
• Extenstive proforma and billing review and edits
• Coordinate client billing processes and process general payment requests
• Efficiently utilize all necessary Firm/practice group software (Inprotech, Intapp Billstream, Chrome River, conflicts/matter opening software, iManage, Outlook, Word, Excel, etc.)
• Schedule meetings, conference calls and travel arrangements
• Effectively utilize the team to manage the workload and meet priority deadlines
• Other administrative tasks, as assigned

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees