Legal Administrative Assistant

Alston & Bird • Los Angeles, CA

1d

About The Position

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion. JOB DESCRIPTION We are seeking passionate individuals to join our dynamic team and make a difference. If you seek a collaborative, diverse and thriving workplace culture, then you’ll enjoy your career with us! Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist a heavy litigation team. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Environmental Practice Group. The role involves performing a range of ad-ministrative tasks, such as typing and revising correspondence, memoranda, documents, timesheets, and project work; proofreading to ensure the quality of all documents; managing tele-phone and mail distribution; arranging travel; and maintaining file systems. The ideal candidate will be a strong team player, eager to learn and develop while making a meaningful contribution to the practice group.

Requirements

• Administrative skills
• Word processing skills
• General office procedures and filing techniques
• The capability to concentrate on detail and organize work
• The ability to work with a wide spectrum of individuals
• Heavy administrative work
• Typing, editing and proofreading correspondence and legal documents
• Entering attorney time
• Billing
• Answering telephones and sorting mail
• Maintaining client portals
• Coordinating travel arrangements
• Processing expense reimbursements
• Interacting with clients and maintaining files
• Must be proficient in MS Word, Outlook, and Excel
• Have exceptional administrative and word processing skills.
• Have the ability to organize and prioritize numerous tasks and complete them under time constraints.
• Have great attention to detail, and the ability to concentrate and organize work.
• Must be able to work well independently while handling complex situations, analytical, and self-starters.
• Able to work with a wide spectrum of individuals.
• Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.
• Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.
• Have experience with legal software and document management tools.
• A minimum of 5+ years of prior experience in a law firm is highly desirable.
• A high school diploma is required; an associate or bachelor’s Degree is highly preferred.

Responsibilities

• Typing and revising correspondence, memoranda, documents, timesheets, and project work
• Proofreading to ensure the quality of all documents
• Managing telephone and mail distribution
• Arranging travel
• Maintaining file systems
• Entering attorney time
• Billing
• Answering telephones and sorting mail
• Maintaining client portals
• Coordinating travel arrangements
• Processing expense reimbursements
• Interacting with clients and maintaining files
• Federal and State Filings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees