Legal Administrative Assistant - 1-5 Yrs Experience - Casualty - Jacksonville, FL

Marshall Dennehey • Jacksonville, FL

107d

About The Position

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 1-5 years of Casualty experience to join its Jacksonville, FL office. The role involves performing secretarial and clerical duties, including opening mail for the attorney, logging time on time sheets, and entering attorney time sheets into the computer daily. The assistant will also answer telephone calls, providing non-legal information when possible, referring calls to the attorney, and taking messages. Additionally, the position requires transcribing dictation using a dictation system (BigHand), preparing correspondence for lawyer approval, and maintaining files. The assistant will be responsible for scheduling depositions and various meetings, making travel arrangements, and maintaining the attorney's diary system. Other duties may be assigned as necessary.

Requirements

• Must have 1-5 years of Casualty experience
• Must be proficient in Microsoft Office Suite
• Must be able to manage a heavy workload in a fast-paced environment
• Must be able to communicate with clients and co-workers effectively and efficiently
• Proven track record of organization skills
• Possess excellent typing skills
• Possess a keen eye for detail
• Ability to prioritize, multitask, and work in a team environment

Responsibilities

• Perform secretarial and clerical duties
• Open mail for attorney and log time on time sheet as necessary
• Enter attorney time sheets into computer on a daily basis
• Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
• Transcribe dictation utilizing dictation system (BigHand)
• Occasionally prepare correspondence on own initiative for approval of lawyer
• Prepare legal documents as required
• Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
• Responsible for scheduling depositions and various other meetings and appointments
• In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
• Make travel arrangements and hotel reservations for attorney
• Maintain attorney diary system
• Perform additional duties as required

Benefits

• Competitive salary
• Excellent benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees