Legal Admin Assistant ll - Retail Litigation
About The Position
Job Summary: The Legal Administrative Assistant II provides administrative, clerical support and general office functions as required by attorneys and staff. May handle the more complex administrative issues. The position is routinely entrusted with highly confidential information and interfaces with Customers and staff on a daily basis in a timely and confidential manner. Depth & Scope: Prepares and/or composes correspondence and memoranda on pending legal matters; maintains department filing system Coordinates various committee and subsidiary task force agendas, meetings, and work product production Researches and responds to routine legal questions from banking centers and lines of business throughout the company Assists in preparation of reports and analysis of data Reviews and summarizes contracts and maintains contract files Conducts trademark research, coordinates filings for Marketing Department, and maintains trademark registrations Maintains corporate records of subsidiary corporations (may include service as Assistant Corporate Secretary) Assists in maintaining Law Library update materials Assumes responsibility for special projects as assigned by supervisor Maintains litigation files, and input data for reports May handle the more complex administrative issues Coordinates workflow with co-workers
Requirements
- High School Diploma or GED
- 3-5 Years of related experience
- Minimum of 4+ years of legal assistant work experience or administrative experience in a banking or corporate environment or legal office is required
- Must have strong knowledge of departmental policies, procedures and functional areas of the organization
- Advance Proficiency with basic office equipment such as personal computers, fax machines, copiers and telephone systems with excellent knowledge of Microsoft Word, Excel, PowerPoint and Access
- Must have excellent typing and transcription skills
- Excellent interpersonal, organizational, verbal and written communication skills are necessary
- Detail-oriented, highly motivated and adaptable
- Must exercise sound judgment and maintain confidentiality of records and information
- Must have excellent Customer service orientation
Nice To Haves
- Legal Assistant certification/training highly desirable
- Able to manage simultaneous assignments and differing requirements of multiple attorneys and paralegals
- Excellent interpersonal, organizational, verbal and written communication skills
- Detail-oriented, highly motivated, and adaptable
- Exercises sound judgment and maintain confidentiality of records and information
- Excellent customer service and team orientation
- Experience with expense reporting, travel planning and invoice submission for multiple attorneys.
Responsibilities
- Prepares and/or composes correspondence and memoranda on pending legal matters
- Maintains department filing system
- Coordinates various committee and subsidiary task force agendas, meetings, and work product production
- Researches and responds to routine legal questions from banking centers and lines of business throughout the company
- Assists in preparation of reports and analysis of data
- Reviews and summarizes contracts and maintains contract files
- Conducts trademark research, coordinates filings for Marketing Department, and maintains trademark registrations
- Maintains corporate records of subsidiary corporations (may include service as Assistant Corporate Secretary)
- Assists in maintaining Law Library update materials
- Assumes responsibility for special projects as assigned by supervisor
- Maintains litigation files, and input data for reports
- Coordinates workflow with co-workers
Benefits
- Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
