Leave of Absence Specialist

KSI Trading Corp • South Plainfield, NJ

15d

About The Position

As a Leave of Absence Specialist, you will be responsible for managing and coordinating the full lifecycle of all employee leaves of absence (LOA), including FMLA, Workers’ Compensation (WC), ADA-related leaves, parental leave, and other personal, medical or statutory leaves. This role serves as the primary point of contact for employees, managers, healthcare providers, insurance carriers, and third-party administrators. This role ensures compliance with federal, state, and company policies while delivering a consistent, employee-centered experience.

Requirements

• Bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience)
• 1+ years of experience administering LOA, FMLA, and workers’ compensation programs
• Strong knowledge of FMLA, ADA, WC, and applicable employment laws
• Experience working with third-party administrators and insurance carriers
• Strong organizational skills with the ability to manage multiple cases simultaneously
• Excellent communication, problem-solving, and analytical skills
• Proficiency in Microsoft Office
• Familiarity with payroll processes and HRIS systems
• High level of discretion and ability to manage confidential information

Nice To Haves

• Bilingual English and Spanish strongly preferred

Responsibilities

• Administer all LOAs, including FMLA, ADA-related leaves, short-term and long-term disability, and company-specific leaves
• Determine eligibility, provide required notices, and ensure appropriate medical certifications and documentation are obtained and maintained confidentially
• Track leave usage and maintain accurate records within HRIS and internal systems
• Monitor leave timelines and proactively communicate with employees and managers regarding status, expectations, and next steps
• Ensure compliance with federal, state, and local leave laws
• Coordinate workers’ compensation claims from initial report through resolution
• Partner closely with the Safety Manager to support injury investigations, documentation, and return-to-work planning
• Serve as liaison between employees, managers, insurance carriers, and third-party administrators
• Track claim status, lost time, and return-to-work dates
• Support and monitor modified duty and transitional return-to-work programs
• Partner closely with the Safety Manager to support injury investigations, documentation, and return-to-work planning
• Facilitate the return-to-work process following medical or occupational leave
• Review medical certifications and work restrictions to recommend appropriate accommodations in accordance with ADA and business needs
• Partner with HR, Safety, and management to identify modified or light-duty assignments when applicable
• Ensure smooth and compliant reintegration of employees into the workplace
• Serve as subject-matter expert and advisor to employees and leaders on leave management, compliance obligations, and return-to-work practices
• Provide clear guidance to employees and leaders regarding rights, responsibilities, and expectations during leave
• Handle sensitive situations with empathy, professionalism, and discretion
• Serve as backup for payroll processing as needed, ensuring accuracy and timeliness
• Assist with payroll-related administrative tasks, including time and attendance adjustments
• Support benefits administration related to leave events, including premium tracking and coordination
• Provide administrative support across payroll, benefits, and total rewards initiatives
• Partner with the HR Shared Services team to ensure alignment between leave administration and compensation/benefits processes
• Maintain accurate, confidential records related to LOA, FMLA, WC, and ADA matters
• Interpret and apply employment regulations to ensure ongoing compliance
• Prepare reports and metrics related to leave utilization, workers’ compensation claims, lost time, and return-to-work outcomes
• Identify process improvement opportunities within leave and return-to-work programs

Benefits

• KSI Auto Parts offers a competitive benefits package, including PTO, paid holidays, health, dental, and vision insurance, a 401(k) with company match, employer-paid life insurance up to $50,000, and supplemental insurance options. We also provide a $500 employer HSA contribution for those employees enrolled in an HSA-eligible plan. In addition, we offer a $500 employee referral bonus, and access to employee discounts through our healthcare and payroll partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level