Leave and Accommodation Administrator

Partnership HealthPlan of California•Fairfield, CA

About The Position

The Human Resources Leave and Accommodation Administrator serves as the primary point of contact and subject matter expert for employee leave and accommodation matters. This role guidesemployees and managers through the leave and accommodation processes, ensures an efficient and supportive experience, and maintains strict compliance with all applicable federal and state laws and regulations.

Requirements

Bachelor’s degree in Business, Human Resources or related field and minimum of five (5) years’ experience in human resources and LOA administration; or equivalent combination of education and experience which would provide the required knowledge and abilities.
Advanced proficiency in MS Word and Excel.
Advance knowledge of applicable state and federal leave and accommodation requirements.
Typing speed 40 wpm.
Working knowledge of standardoffice equipment and systems.
Excellent oral and written communication skills.
High attention to detail and excellent organizational and time management skills with the ability to coordinate and manage multiple priorities and deliver accurate and timely responses and results.
Excellent analytical, problem-solving, and decision-making skills.
Excellent interpersonal skills and customer service orientation.
Ability to use good judgmentand discretion when handling sensitive and confidential information

Nice To Haves

Knowledge of ADP Workforce Now and ADP Benefits Solutionspreferred.

Responsibilities

Administers and processes all leaves of absence (LOA) requests in accordance with all applicable federal and state legal requirements and company policies.
Serves as the primary point of contact for employees, managers and other key stakeholders regarding leave policies, procedures, and required notices. Ensures clear communication of leave approvals, denials, return-to-work instructions, and other key updates to employees and stakeholders in a timely manner. Interpret and apply federal and state leave laws and disability regulations, including ADA-related requirements.
Conducts interactive process meetings with employees.
Partners with HR and department leaders to evaluate accommodation and ADA requests based on medical certifications and provider documentation.
Recommends and implements policy and progress updates to maintain legal and regulatory compliance.
Maintains and manages internal databases and tracking systems for all leave requests.
Develops and distributes reports to monitor leave activity, compliance, and trends as requested.
Provides required forms, documentation, and guidance to employees; respond to questions regarding leave and benefits.
Safeguards the confidentiality and privacy of employee, medical, and payroll information.
Researches and stays informed of any and all relevant local, State, and Federal policies and update documentation and processes as need to ensure compliance.
Works with HR leadership and Workers’ Compensation carrier on claim inquiries. Communicates with carrier, as applicable.
May assist with processing employee changes in ADP including Personnel Action Forms (PAF’s), supervisor/schedule changes, and benefit related payroll deductions.
May assist department with support for employee events and activities.
Leads and participates in special projects as needed.
Other duties as assigned.