Leave & Accommodations Specialist

Gifthealth•Columbus, OH

5h•Hybrid

About The Position

The Leave & Accommodations Specialist serves as the primary point of contact for employees navigating leave of absence programs and workplace accommodation requests. This role ensures compliance with federal, state, and local regulations while delivering a supportive and empathetic employee experience. The work performed is a blend of case management, compliance expertise, and thoughtful problem-solving. If you are an experienced leave administration professional with a passion for service and a drive to improve healthcare, we would love to meet you.

Requirements

Bachelor’s degree in business, human resources, or related discipline
4-6 years of experience administering FMLA, ADA, and other leave/accommodation programs.
Experience with HRIS (e.g., Paylocity, Workday, UKG, ADP)
Strong understanding of federal and state leave laws and workplace accommodation requirements.
Excellent communication skills with the ability to explain complex processes clearly.
High attention to detail and strong organizational skills.
Ability to handle sensitive information with discretion and professionalism.
Must be able to sit for prolonged periods of time while working.
Must be able to lift up to twenty-five pounds with or without reasonable accommodation.
Must perform repetitive motions for an entire shift, including bending, reaching, lifting, and scanning.
Must be able to work onsite when required.
Manage and prioritize multiple cases and projects simultaneously in a fast-paced environment.
Process cases with a high level of accuracy, efficiency, and organization, ensuring timely delivery and proper documentation.
Communicate confidential information effectively with internal stakeholders to understand needs and resolve issues.

Nice To Haves

Experience with leave management systems (AbsenceSoft, etc.).
Prior work in a mid-size or large organization with high case volume.
Certification such as PHR, SHRM-CP, or ADA Coordinator Training.

Responsibilities

Manages end-to-end leave cases, including FMLA, ADA, state-specific leaves, parental leave, military leave, and company-sponsored programs.
Reviews and processes leave requests, medical certifications, and return-to-work documentation.
Maintains accurate case records and ensures timely communication with employees, managers, and HR partners.
Monitors leave timelines, eligibility, and entitlements to ensure compliance with applicable laws and policies.
Partners with payroll to ensure accurate pay continuation, benefits deductions, and leave coding.
Provides clear, empathetic guidance to employees navigating leave or accommodation needs.
Educates leaders on their responsibilities and best practices for supporting employees.
Develops and updates employee-facing resources, FAQs, and process documentation.
Serves as the primary coordinator for ADA and non-ADA accommodation requests.
Facilitates the interactive process between employees, managers, and healthcare providers.
Evaluates documentation and recommends reasonable accommodations aligned with business needs.
Tracks accommodation plans, renewals, and follow-up assessments.
Ensures all leave and accommodation processes comply with FMLA, ADA, HIPAA, state leave laws, and internal policies.
Maintains confidential employee records in accordance with legal and organizational standards.
Identifies compliance risks and escalate issues when necessary.
Partners with HR Business Partners, Benefits, Payroll, Legal, and Safety teams to ensure seamless case management.
Supports HR initiatives related to well-being, accessibility, and workforce support programs.