Leasing Admin- 180 Pearl St

Bushburg Properties Inc•New York, NY

37d

About The Position

We are seeking a polished and reliable Administrative Assistant to support the day-to-day administrative and leasing operations at a luxury Class A building. This position requires excellent organizational skills, strong attention to detail, and a professional demeanor suitable for a high-end environment. The ideal candidate will provide both general office support and assist the leasing team with tenant relations and leasing documentation.

Requirements

Previous administrative or leasing experience preferred, especially in luxury residential or commercial properties
Excellent customer service and communication skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with property management software is a plus
Ability to handle confidential information and sensitive tenant matters with discretion
Professional appearance and demeanor
Self-motivated, dependable, and able to work independently

Responsibilities

Welcome and assist prospective tenants, current residents, and visitors with professionalism and warmth
Answer and direct phone calls, respond to email inquiries, and schedule appointments for leasing tours
Assist with leasing processes including preparing lease documents, applications, and follow-up correspondence
Maintain accurate leasing and tenant records, both digital and physical
Support leasing team in tracking availability, renewals, and move-in/move-out coordination
Assist with preparing marketing materials, flyers, and promotional packets
Help coordinate property tours and ensure model units and common areas are tour-ready
Manage general administrative tasks such as filing, data entry, document scanning, and supply inventory
Maintain an organized, clean, and professional reception area
Provide support to the property management team for special projects and building events as needed