Leasing & Activities Coordinator

United Payroll, LLC • City of Utica, NY

6d • $18 - $19

About The Position

The United Group of Companies, Inc. – celebrating over 50 Years in business - is a full-service, vertically integrated leader in real estate development and management with over 50 years of industry expertise. Our mission is to develop, build, and acquire vibrant communities where our residents, investors, partners, and commercial clients feel welcome, connected, and fulfilled. Our commitment to innovation sets us apart and is evident in our award-winning lifestyle programs. We firmly believe that where you live, and work, should be an experience that enriches and improves your life. United Group provides a place to call home and a space where businesses thrive in all communities we join.

We are honored to have been voted by our employees as one of the Albany Times Union's Top Workplaces for nine consecutive years, along with being named a national Top Workplaces USA employer for five consecutive years, most recently for 2025. We have achieved this recognition by fostering a culture of leadership and accountability, offering a unique environment to our employees that cultivates individual growth and rewards performance. 

We have an immediate need for a full-time Leasing + Activities Coordinator to join the team at Deerfield Place, one of United Group's professionally managed multi-family communities located in Utica, NY.

Requirements

• Bachelors degree or related experience in Sales/Marketing and Event Coordination
• 1 - 2 years of property management experience, specifically leasing and/or activities coordination.
• Working knowledge of Microsoft Office, Entrata and Canva preferred.
• Demonstrates integrity on a personal and professional level
• Exceptional communication, sales, and negotiation skills
• Ability to solve problems involving residents and challenging situations

Nice To Haves

• Professional designations, i.e. Certified Professional Manager (CPM), Accredited Residential Manager (ARM), or equivalent industry designation preferred.

Responsibilities

• Assists in preparation of advertising and marketing materials
• Assists in preparation of regular market surveys
• Prepares weekly and monthly reports
• Makes recommendations to improve marketing and leasing programs
• Tours visitors of the community
• Shows apartments to interested guests
• Encourages interested guests to apply for residency
• Leases apartments to qualified applicants
• Assists applicant with application process
• Closes sale of apartments
• Keeps units leased to meet or exceed budget
• Plans, organizes, instructs, and supervises residents in crafts, games, sports, and recreational and cultural activities
• Develops new programs and coordinate activities for residents
• Provides ongoing information and communications with residents in conjunction with management staff via newsletter and event calendar
• Maintain all Social Media Platforms to Socially FIT standards, Post of Craigslist & Facebook Market Place
• Be comfortable with appearing and making videos as a representative for Deerfield Place on video for Social Platforms
• Attend Networking Events after business hours as needed
• Maintain community outreach efforts to maintain incoming traffic to the property
• Help property manager with inputting payables as needed.
• Assists in the input of all data into computer system
• Assists in preparation of all necessary packages for lease up move-ins
• Creates letters/newsletters and/or flyers
• Ability to handle any emergencies that may arise on site
• Handles incoming phone calls
• Communicates all problems and makes recommendations to the Property Manager
• Create, Plan, Implement, and Host all Resident events (must be flexible to work weekends and weekday evenings if needed depending on event)
• Creates calendars, fliers, posters, monthly newsletters, or other materials for the purpose of announcing upcoming events
• Documents resident activity and personal work activity through notes, care plans, or other written documentation
• Arranges and serves appropriate refreshments for activities as needed
• Monitors materials and supplies; orders supplies as needed; stocks supplies upon receipt
• Acts as a liaison to senior service and health care providers in the community

Benefits

• Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days.
• Dental + Vision – eligibility 1st of the month following 30 days.
• Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days.
• 401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.
• Additional Benefits – Employee Assistance Program; United Concierge Medicine (24/7 telemedicine service, including Mental Health); Calm App premium subscription; Learning Care Group (childcare tuition discount); Dependent Care FSA; Tuition Assistance Program.
• PTO – Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period.
• Holidays – 10 Company Paid Holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees