Lease Administrator

Cresa•Chicago, IL

About The Position

At Cresa, we believe our clients deserve better. A better space to work, create, build, grow. A better outcome for their people and organization. A better partner who puts their needs first, helping them navigate the landscape, tilting the playing field in their favor and giving them an insider’s edge. Our mission is to find and foster the best environment for every business. Our purpose is to think beyond space - strengthening those we serve and enhancing quality of life for our clients and employees. We are built to champion our clients’ aspirations through real estate. When considering partnership, we strive to connect with those who share our values: Work Together, Create Value, Be Tenacious, Enhance Community, and Embrace Diversity . We believe in being the change. We work together to find new ways of doing things that create value for our clients — and for each other. Because there is not much that feels better than collaborating to make a positive difference each day. At Cresa, we offer an opportunity to be part of something bigger. To learn, advance, mentor and be recognized. Your voice will be heard, and you will be valued for both your individual and team contributions. Position Overview The Lease Administrator is responsible for the accuracy of the database information, timeliness of reporting internally and the facilitation of the day to day workflow requirements between the Portfolio Coordinator and the Account Manager. This person shall administer the normal, daily operations for the Client account, among other tasks.

Requirements

Communication Skills – Medium This person has good communication skills, including ability to discuss issues that are more complicated and defend a position both verbally and in writing. Comfortable interacting with Client.
Mathematical Skills – Medium Intermediate math skills including calculating CPI increases, percentage change, etc. Some interpretive understanding.
Computer Skills – Medium Database maintenance capabilities. Capability to create necessary spreadsheets and documents with analysis
Presentation Skills – Medium Can attend a meeting as a resource to provide information about a point.
Basic understanding of presentation software
Bachelor’s degree from a four-year college or university or one to two years related experience and/or training; or equivalent combination of education and experience.
Proficient with Windows software
Proficient in Microsoft Office software (Word, Excel, PowerPoint, etc.)
1+ year experience in Lease Administration
Experience with CoStar, ManagePath, Visual Lease, or other lease administration software

Responsibilities

DocLog processing - Edit and maintain accuracy of “Processed By” dates; “Processing Note”; “Process Stage” fields
Timely document processing - Abstracting and data enter of new leases, change forms, etc. within timeframes required per contract and/or doc log
Identify invoices that do/do not match the rent forecast and resolve exceptions, including, if necessary, interaction with Landlords and client in order to resolve issues.
Run and prepare monthly reporting, including Executive Summary narrative if needed /rent forecasts /funds requests
Update database using quality assurance reporting, revised by the Account Manager and /or self-performed.
Ensure data is entered accurately and completely
Advise Account Managers of account status via document tracking tools
Respond to Account Manager’s questions relating to changes in the portfolio and lease administration activity
Participate in and complete project work as assigned
Complete CPI /prorated rent adjustments and estoppel reviews
Assist with Client deliverables such as submission of monthly reports and rent recommendations
Answer client questions
Other duties as requested/required