Lease Administrator

Select Medical•Mechanicsburg, PA

2d•Onsite

About The Position

We are seeking a detail-oriented Lease Administrator to join our team. In this role, you will manage lease documentation, review and abstract lease agreements, process monthly rents and lease-related invoices (including CAM, real estate taxes, and insurance), and maintain accurate data in our real estate database. Strong communication and organizational skills are essential, as you will interact with internal teams and external landlords/property owners. As a Lease Administrator, you’ll play a critical role in managing our real estate portfolio and ensuring operational excellence.

Requirements

High School Diploma and 2+ years of experience in lease administration or a similar role
Knowledge of lease terminology and lease abstraction
Strong analytical, organizational, and interpersonal skills
Ability to manage multiple time-sensitive tasks with accuracy
Proficiency in MS Excel and the ability to learn multiple software systems

Nice To Haves

Experience with large-scale lease administration systems (MRI/AMT or similar)
Excellent problem-solving skills and attention to detail

Responsibilities

Review, analyze, and abstract lease documents into the company database (AMT/MRI) accurately and timely
Maintain and update lease information, including landlord changes, operating expense estimates, and supporting documentation
Prepare monthly rent files for approval and submission to Accounts Payable
Process lease-related invoices and reconcile accounts, ensuring compliance with lease terms
Research payment discrepancies, returned checks, and resolve landlord billing issues
Obtain Certificates of Insurance (COI) as needed
Deliver exceptional customer service to internal departments and external partners