Lease Administrator

Centennial Real Estate Company LLC•Birmingham, AL

10d

About The Position

Responsible for day-to-day lease compliance and administration functions for portfolio of company-owned and third party assets. PRINCIPAL JOB ACTIVITIES: Daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners. Preparation of lease summaries, abstracts, commencement date agreements and similar documents. Monitoring and coordination of landlord and tenant lease compliance. Review leases and related documents. Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed. Assist with resolution of tenant issues, including, but not limited to, audit and billing disputes, tenant A/R issues and tenant lease compliance failures, with property management, property accounting, legal and leasing teams, as requested. Preparation and distribution of SNDAs and estoppel certificates. Receipt, review, processing and resolution of tenant requests, notices, inquiries and correspondence. Preparation and transmittal of landlord notices, correspondence, inquiries. Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination. Coordination of tenant account set-up and modification in accounting and legal systems. Status monitoring and reporting for all pending lease transactions. Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co-tenancy compliance, kick-out status. Assist in due diligence and other special projects, as assigned. Prepare accurate and complete reports, monthly, quarterly, annually, and as otherwise requested. Update and maintain lease files and tenant records. Coordination of square footage information and certification with construction and accounting departments. Reconciliation of square footages, postal addresses, suite and space information. Enter tenant insurance requirements from leases into certificate monitoring software. Monitor and track exclusives and prohibited uses set out in leases.

Requirements

Prefer 2+ years’ experience in lease administration for a commercial real estate development company or 2+ years as a paralegal with real estate exposure
Strong service orientation – ability to interface with all business groups
Detail oriented with strong organizational skills
Excellent written and oral communication skills
Ability to effectively handle multiple tasks simultaneously
Manage time effectively in order to accomplish goals
Exhibit high motivation and a willingness to do whatever it takes to get the job done
Proficient in Microsoft Word, Excel and Outlook

Responsibilities

Daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners.
Preparation of lease summaries, abstracts, commencement date agreements and similar documents.
Monitoring and coordination of landlord and tenant lease compliance.
Review leases and related documents.
Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed.
Assist with resolution of tenant issues, including, but not limited to, audit and billing disputes, tenant A/R issues and tenant lease compliance failures, with property management, property accounting, legal and leasing teams, as requested.
Preparation and distribution of SNDAs and estoppel certificates.
Receipt, review, processing and resolution of tenant requests, notices, inquiries and correspondence.
Preparation and transmittal of landlord notices, correspondence, inquiries.
Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination.
Coordination of tenant account set-up and modification in accounting and legal systems.
Status monitoring and reporting for all pending lease transactions.
Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co-tenancy compliance, kick-out status.
Assist in due diligence and other special projects, as assigned.
Prepare accurate and complete reports, monthly, quarterly, annually, and as otherwise requested.
Update and maintain lease files and tenant records.
Coordination of square footage information and certification with construction and accounting departments.
Reconciliation of square footages, postal addresses, suite and space information.
Enter tenant insurance requirements from leases into certificate monitoring software.
Monitor and track exclusives and prohibited uses set out in leases.