Lease Admin Manager

JLL•Chicago, IL

4d•Remote

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Lease Administration Manager – JLL What this job involves: The Lease Administration Manager serves as a strategic partner within JLL's Healthcare Team, providing comprehensive portfolio management and data expertise that enables clients to make informed real estate decisions supporting their core business objectives. This role is responsible for managing complex lease portfolios across accounts receivable, accounts payable, and intercompany relationships while ensuring data accuracy and operational excellence. You will collaborate with professionals across Property Management, Transactions, Client Accounting, tenants, and clients, serving as a trusted advisor who transforms lease data into actionable business intelligence. This position offers the opportunity to work on projects of varying complexity, both independently and as part of a dynamic team dedicated to delivering exceptional client service in the healthcare real estate sector.

Requirements

Two to three years of real estate industry experience with demonstrated expertise in lease administration and portfolio management.
Proven ability to work in a fast-paced environment with exceptional attention to detail and commitment to accuracy.
Strong ability to effectively plan and manage multiple competing priorities while maintaining quality standards.
Excellent written and verbal communication skills with the ability to communicate clearly, directly, and concisely with diverse stakeholders.
Strong interpersonal skills with proven ability to interact professionally with external clients, internal teams, tenants, and property management professionals.
Self-starter mentality who takes full ownership of responsibilities and demonstrates proactive problem-solving abilities.
Ability to maintain strict confidentiality while keeping appropriate parties informed of relevant information and developments.

Nice To Haves

Associate or Bachelor's degree from an accredited institution in Business, Real Estate, or related field.
Experience working within the healthcare real estate sector or with healthcare clients.
Demonstrated proactive focus on meeting client requirements in a timely and efficient manner with a service-oriented mindset.
Experience working across multiple business units including Property Management, Transactions, and Client Accounting.
Desire to work within a diverse, collaborative, and driven professional environment that values teamwork and innovation.
Proven ability to work both as an effective team player and independently with minimal supervision.
Experience providing training and mentorship to junior team members or colleagues.

Responsibilities

Manage accounts receivable, accounts payable, and intercompany lease portfolios, overseeing all aspects of lease administration and financial tracking.
Abstract and interpret complex commercial real estate leases, amendments, and subleases to extract and validate critical business information.
Track and distribute monthly rent statements while managing the complete account receivable process to ensure timely payment and accurate reconciliation.
Prepare comprehensive lease abstracts, edit them for accuracy, and complete data entry into project management databases and other required systems.
Maintain full accountability for lease record keeping by entering new agreements, updating existing records, and creating client lease files with current and accurate information.
Research and gather lease data to assist in resolving critical client issues, providing detailed lease analysis and interpretation as requested by stakeholders.
Prepare and distribute periodic reports in a timely and accurate manner, running standard reports for management review and strategic decision-making.
Maintain an ongoing scheduled reminder system for tracking important dates, critical tasks, and deadlines across the entire portfolio.
Provide informal assistance, technical guidance, and portfolio-specific training to coworkers, fostering team development and knowledge sharing.