Leadership Admin Asst.

Dieomatic • Victor, IA

117d

About The Position

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Requirements

• High school diploma or GED.
• Advanced level computer experience in Microsoft Office and Exchange.
• 1-3 years of Administrative Assistance experience.
• Experience with office equipment.

Nice To Haves

• Proficient in computer software applications, including Microsoft Office applications.
• Ability to learn new software and office equipment as required.
• Excellent verbal, written, and phone communication skills.
• Ability to interact with all levels of the company and external vendors/customers professionally, presenting a positive reflection of the company.
• Requires continual attention to detail in composing, typing, and the ability to multi-task and organizational skills.
• Works efficiently, accurately, and independently.
• Ability to maintain a high level of confidentiality.
• Excellent attendance/reliability and willing to work overtime as necessary.

Responsibilities

• Under direct supervision, provides general office and management of administrative duties with a variety of tasks.
• Coordinate all administrative functions for managers and assistant managers (expense reports, travel arrangements, maintain daily calendars, schedule meetings, etc.).
• Create any needed data in the form of letters, memorandums, proposals, reports, or graphs.
• Data entry to support both office and production environments.
• Answers telephones and directs the caller to the appropriate personnel.
• Takes and retrieves messages for various personnel.
• Provide callers with information such as company address, directions to the company, fax numbers, and other related information.
• Greets and directs visitors to the company in a professional, business manner in both communication and attire.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Help with all outgoing mail and sort all incoming mail and distribute it.
• Preparing rooms for meetings and cleaning up after meetings.
• Makes travel arrangements as needed and coordinates meals for visitors.
• Coordinates the pick-up and delivery of express mail services.
• Assists with other related clerical duties such as photocopying, faxing, filing, etc.
• Update TV communication screens.
• Help update monthly employee meeting planner and slides.
• Various data entry and data analysis tasks in support of MBCI KPl's.
• Coordinate all social functions for MBCI.
• Assists in administering immigration documents.
• Maintain production training database.
• Coordinates and send out birthday cards.
• Coordinates bereavement plaques, cards and floral arrangements.
• This position will support both East and West plants, traveling will be required.

What This Job Offers

• Job Type: Full-time
• Industry: Transportation Equipment Manufacturing
• Education Level: High school or GED