Lead Urgent Care Reception-Float

Cape Cod Healthcare • Hyannis, MA

70d

About The Position

The position involves overseeing the reception area and ensuring efficient operations within a medical office setting. Responsibilities include training new employees, managing schedules, processing insurance claims, and performing various clerical duties. The role requires direct interaction with patients, including greeting them, collecting necessary information, and maintaining accurate patient records. The individual will also assist in communication with healthcare providers and ensure compliance with billing policies. The position demands adaptability to changing circumstances and a commitment to providing excellent service to patients and colleagues.

Requirements

• 3 – 4 years of experience in medical office setting.
• Strong communication and interpersonal skills required.
• Experience of current office technology, proficient in computer office application.

Nice To Haves

• Supervisory experience, preferred.
• Medical Terminology knowledge preferred.

Responsibilities

• Precept new employees and provide training for all Reception employees with systems and clerical responsibilities.
• Create and adjust monthly schedules for all non-clinical staff.
• Process all insurance denials, investigate why a denial comes back and reprocess with the necessary changes.
• Perform all Receptionist duties as needed.
• Provide secretarial/clerical coverage in an efficient, timely and professional manner.
• Review payment policies and collect copay at time of service.
• Greet patients and obtain demographic and insurance information and register patient into system.
• Answer telephone in less than four rings, direct calls to appropriate persons and take accurate messages.
• Obtain legally acceptable general consents to bill third parties.
• Secure copies of valid insurance cards and photo identification cards.
• Open and distribute mail.
• Fax prescriptions to pharmacy for patients as needed.
• Refer to Medical Records any patients, outside agencies and physicians looking to obtain copies of medical records.
• Assist physician in contacting CCHC on call providers or a patient’s primary care physician.
• Maintain patient records including the retrieval of patient charts to file correspondence, reports, test results, etc.
• Pull charts for telephone messages as needed.
• Scan documents into patients’ charts as needed.
• Refer to billing those patients unable to pay and/or have questions regarding billing.
• Distribute charts to secretary, nurse or physician as needed.
• Perform all responsibilities/duties required by the position as defined in the scope of service, to assure that the needs of the patient are well served.
• Ensure accurate maintenance of administrative records and work/communicate cooperatively with co-workers, patients, visitors and other personnel within and outside the practice.
• Demonstrate the ability to adjust to unexpected changes to assure that all responsibilities/duties are met during absences or increased patient volumes.
• Perform other essential work related duties as requested/directed.
• Travel between all Urgent Care locations as needed.
• Work with management to develop and implement process improvement projects with the urgent cares.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees